Executive Assistant To Ceo Auckland

2 months ago

Auckland, New Zealand Chorus Full time

Nau mai, haere mai.
We're Chorus.
You may have already heard about us and know we're the team empowering Aotearoa's digital future with our ultra-fast fibre.
We're a talented bunch who are passionate about our purpose; connecting Aotearoa so that we can all live, work, learn and play.
Te Wahi | Where : Auckland Te Putake | Why we're hiring : Chorus is on an exciting adaptive journey, come and join the ride.
We are seeking a dedicated and dynamic Executive Assistant to the CEO to join our team.
In this pivotal role, you will provide executive-level administrative support while leading a team of 7 exceptional EAs.
Your mission will be to ensure efficiency and effectiveness in all areas of administration, enabling our CEO to focus on driving success.
As an integral part of the leadership team, your key responsibilities will include: Proactive Executive Support: Deliver efficient and confidential support, managing the CEO's diary and preparing daily packs to ensure readiness for all commitments.
Team Leadership: Lead, mentor, and develop a team of 7 EAs, fostering collaboration and high performance to enhance overall team effectiveness.
Communication Management: Handle internal and external communications, managing emails and inquiries professionally and promptly.
Document Management: Maintain filing systems, prepare presentations, reports, and correspondence as needed.
Team Coordination: Understand team priorities by attending key meetings, documenting action points, and assisting with agendas and presentations.
Budget Monitoring: Oversee cost centre budgets and assist with expense and credit card claim procedures.
Travel Arrangements: Coordinate domestic and international travel bookings for the CEO.
Ad Hoc Projects: Take on special projects and provide support to team members as needed.
Sitting in with the Exec Team: Attend weekly meetings and travel to Wellington every second month for a full day with the Exec Team.
Minimum Requirements: 5+ years of EA to CEO experience, in a large corporate environment similar size to Chorus (or bigger).
5+ years experience managing a team.
Proven ability to build strong relationships with stakeholders at all levels.
Excellent communication skills, both written and oral, with a focus on professionalism.
Exceptional time management and strong organizational skills with meticulous attention to detail.
Resilience and the ability to thrive in a fast-paced, dynamic environment.
Proficiency in Microsoft Office applications (PowerPoint, Excel, Outlook) and knowledge of SharePoint, Microsoft Teams, and Diligent Boardbooks.
Familiarity with video conferencing technology and room bookings.
It's all about our culture; our people say it's one of the best around.
We're proud of that.
With our Chorus Care package benefits behind you, you'll have the opportunity to learn and grow alongside a caring, open-minded team in an environment that embraces diversity, encourages innovation, redefines flexibility, and offers an enviable work-life balance.
We are on an exciting journey of becoming a more adaptive organisation in the way we are structured and the way we work so your growth mindset, curiosity, and enthusiasm to learn will make you feel right at home.
9-5 not working for you?
That's ok. We encourage you to find ways to work flexibly.
If it suits your circumstances and delivers great outcomes for Chorus – that's when you know you've found the Sweet Spot
He Wahi Whakaorite Whiwhinga Mahi.
We have a fair, inclusive, and equitable culture where our differences are our strengths, we connect on shared values, and everyone has the opportunity to thrive.
Please let us know of any accessibility requirements you would like us to consider in order to support you with your application.
#J-18808-Ljbffr

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