Executive Assistant To Deputy Secretary

1 month ago

Wellington, New Zealand Cgr Services Full time

The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders. Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.

Executive Assistant to Deputy Secretary Americas and Asia Group, Ministry of Foreign Affairs and Trade Diverse and high performing team. Collaborative, supportive environment. Full-time, permanent role based in Wellington. Utilise your executive skills to support the Deputy Secretary of the Americas and Asia Group at the Ministry of Foreign Affairs and Trade. Korero mo te turanga - About the role We have a permanent opportunity available for an Executive Assistant to the Deputy Secretary of Americas and Asia Group. The key purpose of the role is to provide a broad range of executive support for the Deputy Secretary, including business administration and corporate services such as financial administration, information management, correspondence and travel, diary management, as well as meeting and event coordination.

Responsibilities: Providing executive support to enable the smooth operation of office systems, resources and equipment that support the Deputy Secretary's work programme. Supporting and assisting the Deputy Secretary to meet all their organisational responsibilities including finance, audit, resources, information and security. Arranging and organising functions, meetings, workshops, and training events. The salary range for this role is $70,784 to $90,446 total fixed remuneration, negotiable depending on skills and experience. The total remuneration is inclusive of our 3% KiwiSaver employer contribution.

Ma wai te mahi nei? Who are we looking for? When you put in your application please make sure you tell us about the unique value you can bring to the Ministry and highlight your great administration skills including:

Strong customer focus, with outstanding interpersonal and communication skills. Excellent attention to detail. Natural planning and organisation skills with the ability to self-manage and use your initiative. Flexibility and ability to adapt quickly in a reactive environment. Technical skills and confidence using the MS Office suite. Ideally, you will also have a good understanding of tikanga (Maori customs and protocols), with the ability to weave te ao Maori (the Maori worldview) into your work. If you are just starting on this journey that's OK too as long as you have a willingness to learn and a desire to develop your cultural capability.

As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support.

Nga hua o te mahi i te Manatu Aorere - Why MFAT? We are committed to a focus on leadership, talent, training and development, and flexible work options. Check out our benefits page to find out more about why we love working here.

MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging. We welcome applications from people from a diverse range of backgrounds.

Me pehea te tuku tono - To Apply / Interested? Apply today with your CV and cover letter. If you have any questions about the role, please contact ******. To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen. You must be able to obtain and maintain appropriate level of security clearance.

Applications close at midnight Tuesday 29 October 2024. Please note: This is not a Foreign Policy / diplomatic role. This is a Corporate role (known here as a Specialist role) based in Wellington, NZ.

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