Project Coordinator

2 days ago

Wellington, Wellington, New Zealand New Zealand Parliament Full time

Join the Future Accommodation Strategy (FAS) team, a groundbreaking multi-year initiative aimed at developing Parliament's strategic accommodation goals for the next 30 years, utilising cutting-edge technology and sustainable practices to ensure resilience and garner public and political engagement.

Mō te tūnga | About the role:

We are seeking a Project Coordinator to support the safe and successful delivery of the (FAS) programme, providing essential project coordination, administrative support, and document control while collaborating closely with the FAS project team and wider Parliamentary Service.

  1. Support the FAS project delivery team with project coordination, administration, and documentation control to ensure best-in-class performance.
  2. Facilitate effective communication and collaboration among project stakeholders, including contractors and consultants, to maintain project information flow.
  3. Manage email and calendar support for FAS Project leads, coordinate meetings and workshops, and document project actions and tasks.
  4. Ensure compliance with internal project management methodologies and support governance by producing relevant reports for the Project Director and governance board.
  5. Oversee contract administration processes, including workflow establishment and management of digitised building contract records.
  6. Provide financial monitoring support to the project finance lead, including invoicing and accrual processing.
  7. Maintain the construction management platform (Procore), ensuring data security, compliance, and effective documentation practices.
  8. Collaborate with Parliamentary Service teams and external contacts to foster positive relationships and ensure project requirements are met.

Tō kete | What you will bring to the role:

  1. Proven experience in a project-based role with a strong understanding of project management frameworks, including health and safety, risk management, and governance.
  2. Natural strategic thinking and problem-solving skills.
  3. Excellent planning, coordination, and time-management abilities, demonstrating effective communication and relationship management skills.
  4. Self-motivated team player who can work independently, prioritise tasks under pressure, and maintain confidentiality.
  5. Commitment to health, safety, and wellbeing initiatives, along with an understanding of Te Tiriti o Waitangi and a willingness to promote biculturalism in the workplace.

The starting salary range for this role is $70,609 - $77,958 per annum. Appointments will be based on skills and experience (please note, the full salary range extends beyond this to allow for tenure progression).

Me pēhea te tuku tono| How to apply:

To apply, click the 'I'm Interested' button to upload your CV, cover letter and complete the online application form. Applications close at midnight on 14th February 2025. All applications must be made online. If this is not possible or to arrange a confidential kōrero, please email Jodie.taylor@parliament.govt.nz.

We will be screening applications as we receive them to move swiftly to interview shortly after the advert closes. We appreciate your patience during this period.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

The Parliamentary Service and the Office of the Clerk appoint on merit and are committed to diversity and inclusion and good employer principles. We welcome applicants from all walks of life and value the experience that your point of difference brings.

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