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Senior Assistant Director

2 weeks ago

Queenstown, New Zealand Agency For Science, Technology And Research Full time

Senior Assistant Director (Office Planning & Ops), Space, Infrastructure & Administration (SpIA)Purpose of JobWe are looking for an energetic and dynamic individual to lead a team to plan and execute the refresh offices of A*STAR headquarters.
The team will also provide office support services.
This role is critical to ensure A*STAR team has a pleasant and conducive work environment and our visitors have a positive meeting experience.Key AccountabilitiesLead a team to achieve the following:Plan and execute periodic refresh of HQ offices and meeting rooms, with consideration to user experience, spatial-utilization patterns.
This includes purchasing and project management rolesEvaluate requests for small-scale office renovationsAllocation of rooms and workstations at divisional levelPlan and implement A*STAR access matrix and staff pass programming to ensure proper management of entry access and review of access requestsOffice support services, including mail management, parking lot management, owner of meeting room booking system, routine office upkeeping and office asset managementReview operational efficiency, identify areas for improvement and develop implementation plansPlan and manage projects/activities within allocated budget and resourcesJob RequirementsPossess at least 8 years of relevant working experience in office space planning/renovation and administration/operational managementBachelor's Degree in any discipline and ability to use autocad software.Robust project management and team management to build and motivate teamsPossesses strong interpersonal, oral and written communication skills to engage various stakeholders with clarity and impactA self-driven and meticulous individual who has the strong ability work well in a fast-paced environmentStrong capability to interpret, analyze and synthesize requirements from multiple stakeholders and develop actionable plans
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