Personal Assistant

3 weeks ago


Canterbury, New Zealand Kiwi Health Jobs Full time

Mo te tunga | About the role
We are seeking a highly organized and proactive Personal Assistant to support the Surgical Services Manager, currently covering Ophthalmology Urology. In this critical role, you will ensure efficient communication, manage administrative tasks, and help maintain the smooth functioning of the office. You will also play a key role in managing relationships and enabling the achievement of business objectives in accordance with Health NZ Te Whatu Ora policies. This position is permanent part-time working 20 hours per week. The days are Monday to Friday, and the hours are negotiable between 7.30 am to 4.30 pm.
Key Responsibilities:

Provide confidential administrative support to the Clinical Director and Service Manager
Draft, circulate, and manage communications on behalf of the office
Schedule meetings and maintain the on-call and RMO rosters
Take minutes during key meetings and distribute them promptly
Proactively manage issues and ensure smooth daily operations in the absence of the Director and Manager
Build effective relationships and liaise with hospital staff to ensure objectives are met
Stay updated on organizational policies and facilitate their application
Handle data entry and ensure accuracy in maintaining office records

Nga pukenga me nga wheako | Skills and experience
Essential Skills Experience:

Advanced proficiency with Microsoft Office Suite and Outlook Mail
Excellent customer service skills with a friendly and professional demeanor
Proven experience as a minute-taker in meetings
Strong data entry skills with high accuracy
Ability to work under pressure, prioritize tasks, and meet deadlines

Desirable Skills Experience:

Previous experience as a Personal Assistant to a senior manager
Familiarity with Health NZ systems such as Oracle, Microster, and patient management systems
Experience in digital transcription and managing complex rosters
Knowledge of the health sector, particularly ophthalmology
Relevant qualifications in Business Administration or a related field

Personal Attributes:

Ability to maintain confidentiality and integrity at all times
Calm and capable of handling challenging situations under pressure
Strong interpersonal skills with the ability to communicate at all levels
A self-motivated, proactive approach with excellent problem-solving abilities
Professionalism in dealing with diverse staff behaviors and organizational dynamics

Join us in making a difference in the ophthalmology department at Christchurch Hospital
Tono inaianei | Apply Now
Only applications submitted via our career site will be accepted, therefore please apply directly on our career site here. Please note applications will be reviewed as they are received, and this job vacancy could close prior to the closing date. Please apply only if you have the legal right to work and live in New Zealand; if you do not hold the legal right to live and work in New Zealand, your application will be declined.
Contact Kerri McCarthy on ****** for additional information.
#J-18808-Ljbffr


  • Personal Assistant

    1 month ago


    Canterbury, New Zealand Kiwi Health Jobs Full time

    Mo te tunga | About the roleWe are seeking a highly organized and proactive Personal Assistant to support the Surgical Services Manager, currently covering Ophthalmology Urology. In this critical role, you will ensure efficient communication, manage administrative tasks, and help maintain the smooth functioning of the office. You will also play a key role in...

  • Personal Assistant

    5 months ago


    Canterbury, New Zealand Stellar Full time

    **Contract Type**: - Full Time**Location**: - NZ - Canterbury - South Island**Industry**: - Admin / Secretarial / Office Support- **$65-$70k**: - **Stunning Offices**: - **Work for the best!** **The Role and responsibilities**: - In this role you will work closely with the 2 Partners and Assist with: - Monthly billing and accounts...

  • Personal Assistant

    6 months ago


    Canterbury, New Zealand Base Immigration Consultants Full time

    **Your duties may include**: - Proactively managing schedules, ensuring efficient meeting arrangements, and swiftly resolving any potential conflicts. - Skilfully handling expenses, client invoicing, and supporting the Consulting team with financial processes. - Maintaining confidential files and documents - Researching and preparing reports, briefing...

  • Personal Assistant

    7 months ago


    Canterbury, New Zealand Stellar Recruitment Full time

    **Contract Type**: - Full Time**Location**: - NZ - Canterbury - South Island**Industry**: - Admin / Secretarial / Office Support- Sockburn Location - Career Progression Available **About the Company**: Our client is a pioneering company in New Zealand, dedicated to revolutionizing home comfort. Their simple yet effective solution prioritizes family...


  • Canterbury, New Zealand New Zealand Government Full time

    Judges Personal Assistant (Permanent, Full time) Christchurch District Court Te Haeata/The Opportunity Thanks to your impressive organisational skills and impeccable spelling and grammar, you, together with colleagues, will provide efficient and effective administrative secretarial support to the Judges at the Christchurch District Court. Your goal will be...

  • Personal Assistant

    5 months ago


    Christchurch City, Canterbury, New Zealand Calder Stewart Full time

    **Who Are We** Calder Stewart is a nationwide leader in developing property and building solutions for New Zealand’s industrial and commercial markets. Every year our team of around 450 people deliver outcomes for local, national, and international clients by building many of the largest and most complex projects across the country. A family-owned...


  • Canterbury, New Zealand New Zealand Government Full time

    MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders. Discover a career with purpose at MBIE - Bring your energy and enthusiasm to support Immigration New Zealand - Work on site and support the front-line functions where visa decisions are made - Permanent, full-time position...

  • Library Assistant

    6 months ago


    Canterbury, New Zealand NZTEST Full time

    We are seeking a highly organised and motivated individual to join our library team as a Library Assistant, 15 hours per week, Monday-Wednesday (term time only). The Library Assistant will play a vital role in supporting library operations, providing exceptional service to our students and staff, and maintaining the overall functionality of the library. This...

  • Admin Assistant

    5 months ago


    Canterbury, New Zealand Stellar Full time

    **Contract Type**: - Full Time**Location**: - NZ - Canterbury - South Island**Industry**: - Admin / Secretarial / Office Support**About the Company**: Our client, a leading multinational transport company. They play a critical role in supporting key industries across New Zealand, such as agriculture, contracting, transportation, and more. Due to their...

  • Retail Sales Assistant

    5 months ago


    Canterbury, New Zealand Shivay Trading Limited Full time

    **Retail Sales Assistant** We are looking for 2 Retail Sales Assistant to support the team in day-to-day operations of our Challenge Gas station at Darfield, Canterbury. **Tasks include but are not limited to**: - Greeting all customers in a friendly and appropriate manner Assisting customers about products queries Maintaining an effective knowledge of...

  • Accounts Assistant

    3 weeks ago


    Canterbury, New Zealand Maxad Recruitment Ltd Full time

    Accounts Assistant (BBBH6892) St. Austell, EnglandSalary: GBP31250 - GBP31250 per annum + Benefits37 hours p/wk (8.30am to 4pm)£31,250 Pro Rata + BenefitsAn exciting new opportunity exists for an ambitious Accounts Assistant with broad sales and purchase ledger experience, to provide a comprehensive financial control, billing and credit control support...

  • Accounts Assistant

    1 month ago


    Canterbury, New Zealand Maxad Recruitment Ltd Full time

    Accounts Assistant (BBBH6892) St. Austell, EnglandSalary: GBP31250 - GBP31250 per annum + Benefits37 hours p/wk (8.30am to 4pm)£31,250 Pro Rata + BenefitsAn exciting new opportunity exists for an ambitious Accounts Assistant with broad sales and purchase ledger experience, to provide a comprehensive financial control, billing and credit control support...

  • On Farm Assist

    6 months ago


    Canterbury, New Zealand Livestock Improvement Corporation Full time

    **At a glance**: **Ref: 45228 | **Canterbury, Ashburton, Christchurch, Culverden, Timaru, Waitaki | **Field Services, Animal Health, On-farm | **Entry | **Permanent, Full Time | **On Farm Assist 030423.pdf****: Do you love being outdoors and working with animals? Have a strong customer focus? We have a permanent opportunity available for an On Farm Assist...


  • Canterbury, New Zealand Green Cross Health Full time

    **Senior Retail Assistant - Unichem Rolleston Central Pharmacy, Rolleston** As a Senior Retail Assistant, you will be responsible for: Ensuring existing and newly acquired customers get exceptional and enjoyable service. Ensuring product knowledge, general housekeeping, merchandising, stock maintenance are all kept to the store's highest standard. Stepping...


  • Canterbury, New Zealand CANRECRUIT Full time

    Our Geosynthetics and construction manufacturing distribution company client are after a Logistics Assistant/coordinator. **ABOUT THE ROLE** As a Logistics Assistant, you will play a pivotal role in ensuring the smooth operation of our client's freight processes. Your duties will include: - Tracking and monitoring freight shipments to ensure on-time...

  • Senior Care Assistant

    3 weeks ago


    Canterbury, New Zealand Hc-One Full time

    Huyton, Liverpool, Merseyside, EnglandL36As a Night Senior Care Assistant at HC One, Kindness will be at the core of everything you do. It touches upon every aspect of our Dementia, Nursing, Residential and Specialist care homes. Every single person who works here understands that our residents are people just like them with their own stories to tell. And,...

  • Senior Care Assistant

    4 weeks ago


    Canterbury, New Zealand Hc-One Full time

    Huyton, Liverpool, Merseyside, EnglandL36As a Night Senior Care Assistant at HC One, Kindness will be at the core of everything you do. It touches upon every aspect of our Dementia, Nursing, Residential and Specialist care homes. Every single person who works here understands that our residents are people just like them with their own stories to tell. And,...

  • Art Gallery Assistant

    1 month ago


    Canterbury, New Zealand Timaru District Council Full time

    The PositionIf you are a highly motivated person, passionate about creating an amazing experience for our visitors, we want to hear from you! We are on the lookout for a friendly Art Gallery Assistant to play a key role in shaping our visitors' interactions with art and culture.This is a role where your positive personality will be put to excellent use as...

  • Art Gallery Assistant

    1 month ago


    Canterbury, New Zealand Timaru District Council Full time

    The Position If you are a highly motivated person, passionate about creating an amazing experience for our visitors, we want to hear from you! We are on the lookout for a friendly Art Gallery Assistant to play a key role in shaping our visitors' interactions with art and culture.This is a role where your positive personality will be put to excellent use as...

  • Art Gallery Assistant

    3 weeks ago


    Canterbury, New Zealand Timaru District Council Full time

    The Position If you are a highly motivated person, passionate about creating an amazing experience for our visitors, we want to hear from you! We are on the lookout for a friendly Art Gallery Assistant to play a key role in shaping our visitors' interactions with art and culture.This is a role where your positive personality will be put to excellent use as...