Executive Support Coordinator

3 weeks ago

Auckland, New Zealand Everi Pty Full time

Executive Support Coordinator
At InvoCare we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career. In this pivotal role, you will support and report directly to the Chief of Staff while providing essential assistance to the Executive Leadership Team. Working across multiple business units within InvoCare. This is a dynamic position that requires excellent communication skills, attention to detail, and the ability to work in a fast-paced environment.
We are looking for an energetic and professional Executive Support Coordinator who enjoys wearing multiple hats.
The main purpose of this role is to provide support to the Chief of Staff and Senior Leadership Team, so they can ensure the most effective and productive use of their time and attention can be focused on meeting key business and strategic goals.
About Us:
InvoCare is a leading provider of funeral services across Australia, New Zealand, and Singapore, renowned for our private memorial parks, crematoria, and pet cremation services, dedicated to providing exceptional services to diverse communities.
What is this role about?
As the Executive Support Coordinator, you will be responsible for supporting the day-to-day operational administrative function for the key business areas for our Chief of Staff and Executive Leadership Team.
Responsibilities:

Provide timely and professional support to the senior People Leaders, undertaking a wide variety of administrative, support and coordination functions working with both internal and external parties.
Assist the senior People Leaders, undertaking aspects of their role i.e., Calendar management, meetings, and travel coordination.
Ability to handle confidential information with integrity.
Liaise with internal and external stakeholders to coordinate cross-functional activities and ensure the smooth flow of communication across business units.
Develop, prepare, and produce correspondence, documents, reports, spreadsheets, and presentations in a timely, efficient, and professional manner.
Arrange meetings as required including management meetings and other such meetings. This may include meeting room set up and arranging catering.
Arrange travel, conferences, and team training sessions.
Coordination of events including celebrations and catering.
Provide support and coordination of general office responsibilities.
Reconcile and process monthly corporate expense claims, invoices and requisitions as required.
Work closely with the Chief of Staff, IT Support and Admin Services teams to onboard new employees and offboard existing employees.
Internal and External Event Support:

Assist in the planning and execution of small, medium, and large-scale events.
Coordinate logistics for technical services, food and beverage, space setup and client management.
Team Coordination:

Onboarding new employees.
Coordinate and manage team events.
Internal Team Communications.
Promotion of company culture.
Coordination, management, and input for calendar management.
In this busy, fast-paced role, you'll handle a broad range of operational and administrative tasks. This integral position will allow you to grow and develop your skills while interacting across all levels of the business. You will be working across multiple business units, and each day brings a new challenge.
What can you bring?

Previous office management and administrative experience successfully supporting Senior Management.
Excellent written and verbal communication skills.
The ability to prioritise tasks & problem-solve is crucial.
Excels working in a team and positively contributes to the team culture.
Organised and proactive.
Previous experience in event planning.
Proficient with MS Office suite.
Self-managed, can work well autonomously.
Strong project management and time management skills across multiple calendars in a project support or coordination capacity.
Demonstrated knowledge of training and development processes and procedures.
Sound financial capabilities including the lodging of claims and expenses.
Qualifications:
What's in it for you?
When you join InvoCare, you become part of something bigger. You will work with a close-knit team with fantastic opportunities to learn and grow in your career. You'll be working for a values-based organisation that supports development, and internal career moves.
Exciting Location Update:
Our InvoCare support office is currently located in North Sydney, but we are thrilled to announce our office will be relocating to the Rhodes, NSW in November 2024.
Why InvoCare?
We are in a rapidly evolving company, and we are committed to providing a diverse and inclusive workplace where the very best talent in Australia chooses to work. We support our colleagues whilst also offering a wide range of educational, financial, lifestyle, health & wellbeing benefits.
At InvoCare we are committed to building a respectful, diverse, and inclusive workplace that reflects the communities we serve. We encourage applications from people of all ages, nationalities, abilities, and cultures.

#J-18808-Ljbffr

  • Executive Support Coordinator

    3 weeks ago

    Auckland, New Zealand Everi Pty Full time

    Executive Support Coordinator At InvoCare we are a community delivering outcomes that benefit the community at large.We work collaboratively and inclusively, building strong working relationships.Our portfolio is diverse and so are the opportunities for professional and career development.We are committed to providing our people with broad experiences to...

  • Executive Support Coordinator

    3 weeks ago

    Auckland, New Zealand Everi Pty Full time

    Executive Support Coordinator At InvoCare we are a community delivering outcomes that benefit the community at large.We work collaboratively and inclusively, building strong working relationships.Our portfolio is diverse and so are the opportunities for professional and career development.We are committed to providing our people with broad experiences to...

  • Senior Legal Executive

    1 month ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Senior Legal Executive

    1 month ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Senior Legal Executive

    1 month ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions. The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations. They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Senior Legal Executive

    3 weeks ago

    Auckland, New Zealand Adecco Executive Full time

    A Legal Executive plays a crucial role in supporting a company's legal functions.The primary responsibilities include drafting, reviewing, and negotiating contracts to ensure compliance with relevant laws and regulations.They assist in managing legal documentation and maintaining accurate records, while also conducting legal research to provide insights on...

  • Association Executive Coordinator

    1 week ago

    Auckland, Auckland, New Zealand NZ Cold Storage Association Full time

    NZ Cold Storage Association: Executive Officer RoleAbout the Role:The NZ Cold Storage Association is seeking an experienced and skilled Executive Officer to join our team on a part-time basis. This role will involve managing the Association's affairs, including financial management, membership administration, communications, and event coordination.Key...

  • Campaign Delivery Executive

    5 months ago

    Auckland City, New Zealand COUNTDOWN NZ SUPPORT Full time

    Cartology - Woolworths NZ’s retail media business - Varied digital campaign role - massive scope - Great career move, fun supportive team culture **Ready to make an impact? Cartology is the Woolworths Group’s stand-alone retail media business established to provide data led marketing solutions for FMCG and liquor brands leveraging the Woolworths...

  • Executive Support Specialist

    2 weeks ago

    Auckland, Auckland, New Zealand 6 Meter Construction Ltd Full time

    We are seeking an Executive Support Specialist to join our team at 6 Meter Construction Ltd. This role involves providing administrative support to our Licensed Insurance Broker, ensuring seamless daily operations.About the RoleThis is a dynamic and fast-paced position that requires strong organisational skills, attention to detail, and excellent...

  • Executive Assistant

    3 months ago

    Auckland City, New Zealand GSK Full time

    **Site Name**: New Zealand - North Island - Auckland **Posted Date**: Aug 26 2024 **About GSK** GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together. Our success absolutely depends on our people. We want GSK to be a place where people feel inspired, encouraged and challenged to...

  • Senior Executive Business Support

    1 month ago

    Auckland, New Zealand Xero Full time

    PA, EA & Secretarial (Administration & Office Support) Full time As Senior Executive Business Support, you will provide exceptional administrative support to the Manager of the CEO Office. This role will ensure that the operations of the CEO office are well supported and enable the smooth management of their daily operations. This role will be full of...

  • Senior Executive Business Support

    3 weeks ago

    Auckland, New Zealand Xero Full time

    PA, EA & Secretarial (Administration & Office Support) Full time As Senior Executive Business Support, you will provide exceptional administrative support to the Manager of the CEO Office.This role will ensure that the operations of the CEO office are well supported and enable the smooth management of their daily operations.This role will be full of variety...

  • Senior Executive Business Support

    3 weeks ago

    Auckland, New Zealand Xero Full time

    PA, EA & Secretarial (Administration & Office Support)Full timeAs Senior Executive Business Support, you will provide exceptional administrative support to the Manager of the CEO Office. This role will ensure that the operations of the CEO office are well supported and enable the smooth management of their daily operations.This role will be full of variety...

  • Senior Executive Business Support

    1 month ago

    Auckland, New Zealand Xero Full time

    PA, EA & Secretarial (Administration & Office Support)Full timeAs Senior Executive Business Support, you will provide exceptional administrative support to the Manager of the CEO Office. This role will ensure that the operations of the CEO office are well supported and enable the smooth management of their daily operations.This role will be full of variety...

  • Senior Executive Business Support

    2 weeks ago

    Auckland, New Zealand Xero Full time

    PA, EA & Secretarial (Administration & Office Support) Full time As Senior Executive Business Support, you will provide exceptional administrative support to the Manager of the CEO Office. This role will ensure that the operations of the CEO office are well supported and enable the smooth management of their daily operations. This role will be full of...

  • Business Support Coordinator

    5 months ago

    Auckland City, New Zealand Phoenix Generation Full time

    This opportunity is delivered by ICE Early in Careers Community of programmes, which means we have access to some great employer partners who can offer you meaningful and professional career pathways in the Marketing and Advertising industry and the ability to network with other growth-minded young professionals who will be Aotearoa New Zealand's future...

  • Office Support Coordinator

    5 months ago

    Auckland City, New Zealand NPDL Full time

    **Company Description** Do you thrive on working as part of a fun and supportive, hardworking team?** **Do you thrive in a fast-paced environment where no two days are the same?** Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together...

  • Last Mile Network Support Coordinator

    5 months ago

    Auckland City, New Zealand COUNTDOWN NZ SUPPORT Full time

    Showcase your analytical and problem solving skills - Supportive culture, flexible working options, based at our Ponsonby office in Auckland - Permanent role - Sunday to Wednesday - 32 hours - Salary range of $53,760-$58,760pa + team benefits **Ready to make an impact? We are! Countdown continues to drive innovation from the front within NZ’s online...

  • Executive Assistant

    6 months ago

    Auckland City, New Zealand Madison Recruitment Full time

    **Company**: Our client is a leading New Zealand based manufacturer committed to delivering excellence in quality and service. With a proven track record, they have evolved into the largest distributor in their field, serving customers across New Zealand, Australia, and the Pacific Islands. **Position Overview**: **Location**: Avondale **Hours**: Monday -...

  • Executive Assistant

    2 weeks ago

    Auckland, New Zealand Emergent Limited Full time

    We are looking for a supportive and proactive individual to provide unwavering assistance to three Executives in this newly created role. Your experience as an Executive Assistant (EA) will be essential in shaping this position and contributing to this positive and high-performing culture.In this role, you will offer light-touch support to three Executives...