Specialist Events

2 weeks ago


Dunedin, New Zealand University of Otago Full time

Specialist Events

2201834

**EXTERNAL ENGAGEMENT DIVISION**
**MARKETING SERVICES**

**_About Us/Mō mātou_**

The University of Otago is New Zealand's first university. It has a strong teaching and research tradition and well-established national and international linkages. It is also one of New Zealand's largest universities, with over 20,000 students, assets in excess of $1.6 billion and 4,000 full-time equivalent staff based in Dunedin, Christchurch, Wellington, Auckland and Invercargill.

Ranked within the top 1% of universities in the world, the University of Otago recognises that our staff are the key to our success.

The Events Service is a team within Marketing Services. We provide event management services and give professional events advice and support to academic and service divisions and departments across all three of the University’s main campuses. As part of Marketing Services, we play an important part in helping the University to present our messages in the best way possible, and to the highest standard.

**_The Role/Te Mahi_**

Reporting to a Team Leader, the Specialist Events will deliver professional event services across a portfolio of local, national, and international events that are typically large, significant, and/or high profile. The Events team use an events management software called EventsAir, and as part of your role you will be required to train in, and become proficient at using, this software.

In this varied and fast-paced role, you can expect to be involved in end-to-end event coordination including:

- Working with event owners and the broader Marketing Services teams to determine event objectives, briefs, and planning documents.
- Organising and managing event requirements such as venue bookings, catering, entertainments, event staffing, and technical resources.
- Producing event documents and programmes.
- Managing event logistics and undertaking on-site operational event organisation.
- Gathering post-event feedback and undertaking evaluations.

You will be working in a collaborative team environment in partnership with a range of internal and external stakeholders to deliver proactive, professional event coordination services.

**_Skills and Experience/Kā pūkeka me kā wheako_**

To be successful in this role you will have:

- Suitable professional experience in managing end-to-end delivery of a wide range of events including demonstrated skills in event scheduling design, planning, logistics and delivery.
- Proven experience in the delivery of high-quality events.
- HTML/Source coding experience is an advantage
- Strong organisation, negotiation skills, and customer service orientation.

Prior experience organising high quality conferences, hospitality events, or festivals an advantage.

**_Further Details/Pūroko_**

This is a part-time (26.25 hours per week), permanent position based in Dunedin.

Given the nature of events, a flexible approach to working hours is necessary, as events and often occur on evenings and weekends. Travel for off-campus events may be required from time-to-time.

Specific enquiries may be directed to Jasmine Millar via the contact information below.

**_Application/Tono_



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