Purchasing Co-ordinator Nz

4 days ago

Auckland City, New Zealand Cubic Corporation Full time

Business Unit:
Cubic Mission and Performance Solutions

Company Details:
Cubic offers an opportunity to provide innovative technology for government and commercial customers around the globe, helping to solve their future problems today. We’re the leading integrator of payment and information technology and services for intelligent travel solutions worldwide, and the leading provider of realistic combat training systems, secure communications and networking and highly specialized support services for military and security forces of the U.S. and allied nations. If you have an entrepreneurial spirit and thrive in an innovative environment, we want to talk to you about your next role at Cubic We are seeking employees inspired by technology, and motivated by the rewards of hard work, commitment, teamwork, quality, integrity, and respect. We invite you to explore opportunities with Cubic.

Job Details:
Job Summary: This position is responsible for the processing of purchase requisitions into purchase orders, sourcing Suppliers, negotiating prices, and controlling the flow of material and services to enable CDNZ and other relevant Cubic sites to satisfy Customer requirements, in line with the current business strategy. This position typically works with limited supervision and direction.

Essential Job Duties and Responsibilities:

- Processes purchase requisitions into Purchase Orders from the SAP Buyer Queue in line with established SLAs
- Assure that all purchases represent value for money, conform to Cubic’s policies and avoid unfair business practices
- Research, negotiate, renew, cancel or initiate competitive bids for materials, parts, equipment and services utilised by Cubic; determine product quality, comparability of like products, cost factors, varying warranties, specific requirements
- Source new and improved materials, tools, parts, and services, and interview vendors’ representatives for reliability and ability to deliver as scheduled
- Investigate/recommend alternate sources of supply and effectively utilise large volume purchases when feasible to reduce costs
- Run weekly Overdue PO report and chase for status, updating due dates and adding notes or attachments as needed
- Consult with internal departments on changing product and service needs and respond to employee queries in a timely manner
- Work closely with the APAC Procurement team to ensure job role coverage
- Action all Blocked Invoices from Accounts to ensure timely processing of payment to Vendor and any discrepancies investigated and resolved in a timely manner.
- Ensure timely submission of weekly report to the Procurement Manager providing details on achievements, issues etc.
- Assist in closing out Corrective Action Requests
- Ensure all duties and responsibilities are prioritised to ensure timely support is given to critical programs
- Support Accounts with Invoice queries/discrepancies to enable payments to be processed efficiently in SAP.
- Answer queries from Internal/External Auditors in accordance with the SOX and ITAR requirements
- Attend daily/weekly/last minute meetings, as required
- Provide back up to management during their absence/work travel

General Duties and Responsibilities:

- Comply with Cubic’s Quality Management System
- Comply with Cubic Occupational Health, Safety and Environment policies and procedures
- Comply with security in accordance with established policies and procedures of the organisations
- Comply with Cubic Human Resources Procedures
- Other duties as requested

Minimum Job Requirements:
**Qualifications**:
Essential:

- Experience in working in a technology-based company including warehousing
- Minimum of 2 years Procurement experience would be preferred

Skills/Experience/Knowledge
- Knowledge and understanding of the purchasing cycle including requests for quotation
- Ability to negotiate and communicate with vendors, evaluate quotations against specifications
- Maintaining market knowledge and awareness of changing market conditions
- Recent experience utilising SAP ERP system specifically Procure to Pay (P2P) module
- Experience utilising Microsoft based systems
- Excellent communication skills both written and verbal
- Excellent customer service skills
- Previous experience in a fast-paced environment
- Must be able to manage and prioritise many assignments simultaneously and work to deadlines.
- Ability to multitask and reprioritise on demand
- Used to operating in a paperless system
- Experience gained ideally from a Manufacturing background.
- Ability to read and understand specifications, drawings, and Bill of Materials
- Full New Zealand Drivers Licence

Personal Qualities
- Demonstrates flexibility in approach to work
- Adaptable and embraces change
- Methodical and organised with excellent time management skills
- Ability to communicate effectively at all levels, verbally and in writing
- Excellent customer service skills
- The description provided above is not intended to

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