New Zealand Spare Parts Sales Admin

2 months ago

Auckland City, New Zealand Trane Technologies Full time

At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

**Job purpose**

To assist the New Zealand business to manage the stock

**Duties & Responsibilities**

Parts:
Ensure parts/equipment under inventory are properly organised, accurately labelled and stored in accordance to designated location.

Handle and monitor day-to-day operations of warehouse including inventory stock accuracy.

Conduct loading & unloading of parts/equipment from the lorry (as forklift operator).

Conduct physical inspection of incoming parts/equipment for any defects/damage.

Manually tally parts/equipment against PO/DO/packing list and update inventory receiving of parts/equipment quantity; report any discrepancies to the relevant parties if any.

Inform relevant parties on stock arrival promptly.

Maintain accurate receiving database in shared folder.

Ensure accurate and prompt system update and physical inspection for goods return.

Maintain good housekeeping within the warehouse area in accordance to standard safety procedure.

Ensure inventory/logistic documentations are filed and/or kept in well-organised manner for ease of reference.

Daily scanning and transfer of documents to AU resource

Raise spares job in DFSD

Arrange delivery of parts sold to our customers.

Quoting OTC parts sales - any enquiries that come though via Gary / Sean or techs

Update critical spares lists with new

Capture parts used into DFSD jobs

Checking parts arrival vs documentation

Liaise with customs or expeditors / DHL on parts arrival

Liaise with parts hubs re orders on backlog

weekly assessment of backlog

couriering parts to customers or AU as required

Equipment

Quality Check of the chillers on arrival

Support the workshop person & assign chiller jobs

Maintain the picture register of all equipment on arrival and when leaving the yard.

Add the spare parts used in DFSD

Process internal requisitions

Process backlog

LOGISTICS

Work closely with Logistic Manager in logistic arrangement, import/export documentation and clearance for incoming/outgoing shipment.

Order tracking - EXpo + NZ logistics - Thursdays meeting

**Skills & Experience**

**_Qualifications:_**

Certificate

**_Experience:_**

Technical knowledge of chiller or refrigeration equipment.

Sales experience in a similar field

**_Skills:_**

Strong customer service ethic

Proven ability to form positive working relationships within a team, with subordinates and with management

Ability to multi-task, to assess the difference between the urgent and the important tasks and to schedule work accordingly

Ability to handle a wide range of personalities with equal ability

Must be able to thrive in a fast-paced demanding environment

Attention to detail

High regard for established systems and processes

Approachable for assistance to subordinates

Confident in approaching customers for new business

Build a lasting, trusting relationship with customers

Ability to work in a team environment

Considers how tasks can be completed more efficiently.

Encourages team to work towards innovation

Can identify or develop ideas for further work that would meet customer needs based on local observations.

**_Required Licenses:_**

Driver’s license

Minimum 2 years of relevant working experience

Positive attitude, demonstrated ability to complete tasks to deadlines, work well under pressure and work in close cooperation with all other departments

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