Admin Assistant

**Admin Assistant**
**Dunedin**:
**Job type**:
**Administration**:
**Description**:
Moore Markhams Otago Limited is a local accounting firm that has been part of the Dunedin business community for over 75 years. With the expansion to Queenstown a few years back, our team has grown, but our commitment to our local communities remains.

We are skilled, approachable, experienced and pride ourselves on being a trusted partner on our clients’ journey to success. We understand that we are nothing without our team - we can only help our clients achieve their goals because we focus on our people. We are committed to fostering a supportive and respectful culture, where our staff can achieve their own professional goals and simply enjoy coming to work every day.

We are currently looking for an Administration Assistant to join our Dunedin office. This role is part of our admin team who are the magical glue that holds our firm together, providing support to Directors and accountants, and contributing to the efficient running of the firm.

**Who you are**:
You are a friendly, hard-working person with loads of initiative. You want to come to work to make a difference and like to get things done

While the role has some set tasks, it is the kind of role that can be as big as you want it to be. We are looking for someone who says ‘can I help you with that?’ and ‘leave it with me’.

You have excellent written and verbal communication skills, are highly organized, everyone wants you on their team, and you love nothing more than helping complete tasks. You are a hard worker, but a smart worker, and you’re always looking for a better way to do things.

You might have finished high school or further studies or might just be looking for a new role in Dunedin. Some work experience is preferred, ideally administrative, but retail or hospitality experience are highly regarded, after all this role is all about service to clients and colleagues.

**Role summary**:
This entry-level administration role provides support to all members of the Markhams team. Our Administration Assistant is our general go-to superstar, doing a little bit of everything to contribute to the smooth running of the firm’s day-to-day activities.

This is a full-time role, Monday to Friday, 8.30am - 5pm, with some flexibility required to cover reception as needed.

**Key Responsibilities**
- Preparing final tax return and accounts packages for clients.
- Covering reception during our main receptionist’s breaks and leave. Additional hours may be required when covering leave.
- Provide administrative and general support to Directors, such as typing correspondence, following up on requests for information and providing refreshments to Directors and clients as required.
- Assisting in the planning and implementation of team events, such as training sessions, morning teas and other events.
- Daily general house keeping including tidying the kitchen and cleaning the coffee machine.
- Ordering stationery and other staff supplies.
- Coordinate the processing of aged client files, including scanning, permanent filing and document destruction.
- Other administrative and operational tasks and projects as required by the Directors, office manager and other staff.

**Core competencies and attitudes**
- Communication: you are an excellent communicator (both verbally and in writing), with a professional manner and you are a great listener. You keep people informed and information up to date.
- Initiative and problem-solving: you pro-actively look for ways to help and learn from your colleagues. You are resourceful in your work, recognising problems and exploring ways to solve them. You don’t mind asking questions
- Organisation: you are highly organised and able to move easily between jobs.
- Technical skills: you are comfortable and confident using computers, software and other technology.
- High quality work: you take pride in the work you produce, with excellent attention to detail, an ability to follow processes, and you continually seek ways to improve.
- Professional presentation: as you will spend time at reception daily, a professional appearance is essential.
- Teamwork: you understand that the most successful teams rely on everyone playing their part and supporting each other to ensure everyone performs to their best ability. You treat others with respect and appreciate the value each brings to the team.
- Development: you embrace feedback as a chance to improve and appreciate opportunities to develop professionally.
- You are a role model for other members of the team by working hard and being organised, helpful and supportive.

**Key relationships**
- Reports to: Office Manager
- Other internal relationships: Directors and all other staff
- External relationship: Clients, Software providers

***Why choose Moore Markhams Otago?**:
There are probably more glamourous jobs than working in admin in an accounting firm, but we can confidently say that