Personal Assistant to Head of Unit

4 weeks ago

Christchurch, New Zealand Christchurch City Council Full time

We are seeking two Personal Assistants to support our Head of Regulatory Compliance and Head of Technical Services & Design. You will be dedicated and resourceful, helping to navigate the complexities of the Head of roles. Your days will be a blend of thrilling challenges, creative problem-solving, and the satisfaction of knowing that you're making a real difference.

**About the teams**:
**Regulatory Compliance**:
Our Regulatory Compliance Unit ensures our residents can enjoy a safe and healthy environment. We are responsible for alcohol licensing, food safety, environmental health, licensing of premises, animal management, compliance and investigations, and LIM information. We have a dedicated Customer Service & Triage team that supports our teams to achieve our goals of ensuring individuals and organisations meet their regulatory responsibilities for the public good.

**Technical Services & Design (TSD)**:
We are an in-house shared service comprised of technical and design professionals who provide a range of survey, landscape, infrastructure and architectural design as well as construction contract management services across Council.

**About the role**:
It goes without saying that as a PA you'll need to be adaptable and organised to keep one step ahead and ensure that the workflow is well managed.

The tasks you'll be undertaking include:

- Proactive diary management and support by aligning scheduling with priorities.
- Informing on priority issues, researching and preparing background information as appropriate.
- Attend meetings and undertake minute-taking functions on behalf of the Manager or meeting chairperson.
- Build relationships of trust and respect with the Key Stakeholders.
- Dealing with sensitive and confidential information, such as employee records, strategic plans, and organisational changes.

**About you**:
You are someone who can work independently and with initiative, seeking out what needs to be done before you've been asked to do it. You'll be able to jump in and out of tasks as priority demands, work under pressure, and you won't shy away from challenging work.

To be successful your experience will include:

- 6 years' experience as a Personal Assistant within a large organisation with at least 3 years providing support to a Senior Manager or equivalent experience
- Very high-level accuracy in spelling and grammar
- In-depth knowledge of administrative systems and procedures
- Well-developed communication and interpersonal skills
- Experience in managing senior executive internal relationships in both formal and informal contexts

**What you'll get in return**:
Working for the Christchurch City Council allows you to contribute directly to the community and make a positive impact on the lives of residents and visitors. You will also benefit from:

- Access to training programmes, workshops, and development opportunities
- Flexible working arrangements - WFH, adjustable start and finish times, option to purchase extra leave.
- Collaboration - exposure to wider areas of the organisation
- Benefits - a variety of benefits for Council staff from health schemes to retail discounts.

If you are seeking purpose and impact in your career, look no further than Christchurch City Council.

Working for the Christchurch City Council allows you to contribute directly to the community and make a positive impact on the lives of residents and visitors. You will also benefit from:

- Access to training programmes, workshops, and development opportunities
- Flexible working arrangements - WFH, adjustable start and finish times, option to purchase extra leave.
- Collaboration - exposure to wider areas of the organisation
- Benefits - a variety of benefits for Council staff from health schemes to retail discounts.

Through collaboration, innovation, and a strong commitment to community, the council provides an environment where one's skills and passions can shine, making it an exceptional choice for those seeking purpose and impact in their career.

Feel like you don't meet every single requirement of the job description?

**Additional information**:

- Hours of work_ - 37.5 - 40 hours per week
- Location_ - This position is primarily based at Te Hononga, Christchurch City Council Civic Offices - 53 Hereford Street_

**_ Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date._

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