Junior Office Administrator

6 days ago


Wellington City, New Zealand FNZ Full time

Role Description:
The first point of contact for all visitors to the Wellington office and all callers through the main FNZ telephone line.

This role will provide administrative support to the business and will ensure office facilities are maintained to a level that meets the demands of a creative and innovative company.

Team Responsibilities:
The admin team is responsible for supporting the business, providing a quality service to both internal and external clients.

Specific Role Responsibilities:
- Greet guests and welcome people for meetings.- Booking in all visitors using building specific booking systems and liaising with the building reception and security teams.- First point of call for all telephone calls for the business and relaying messages.- Regular management and ordering of office consumables, stationery and kitchen supplies.- Assist the EAs with printing & binding of meeting packs and any other support required.- Keep the general office area and meeting rooms tidy, respectable and secure, and ensure the smooth running of all meetings/arrange catering, coffees, water etc as required.- Work closely with HR to ensure COVID 19 cleaning & PPE is well managed.- Arrange couriers for deliveries.- Maintain trackers and office spend and work closely with APAC OM- Work closely with the business and maintain strong communication links across the admin team/business.- Assist Office Manager and HR to ensure Health & Safety processes are kept to standard.- Pick up adhoc office duties- Support staff with day to day issues.- Provide cover for holidays within the admin team.- Undertake any other projects/tasks as may be reasonably required to facilitate the smooth operation of the Company.

Experience & skills required:
- Motivated to exceed expectations, and ability to represent company image & values.- Proactive- Eye for detail and perfectionists view of service standards.- Good problem solver - logical and reactive in response to unexpected queries/circumstances.- Must demonstrate flexibility to get involved in tasks at all levels.- Must demonstrate flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines as required.- Relationship building skills essential for staff, customers and service providers.- A good working knowledge of Word, Excel and PowerPoint.- Confident, and able to take initiative given client and delivery-focused environment.- Independent, self
- directing and delivery focused working style.- Good team communication skills, confident in dealing with internal and external clients.- An understanding of confidentiality issues and the use of discretion.

LI-JM1



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