Site Administrator

7 months ago

Palmerston North, New Zealand Vestas Full time

**|**

**Full-Time**

**|**

**Project Portfolio Management**

Renewable energy is essential for sustainable living. Vestas is offering opportunities to join its extensive global network.

The Site Administrator role involves supporting the Site Manager and the broader team in various administrative tasks. This includes managing travel and accommodation, compiling site costs and invoicing, generating PO numbers, and handling document management for our wind farms currently under construction.

This position is site-based, and you will be required to relocate or live in the area during your roster period. We offer two types of rosters: either DIDO or living locally.

All travel, transport, accommodation, and meal allowances are provided, along with a competitive salary.

Applicants must have full work rights to work in Australia to be eligible for work in both Australia and New Zealand. The role is designed to expand to accommodate projects in New Zealand.

**Responsibilities**:

- Raise, maintain and reconcile Site based Purchase Orders along with Purchase Order Register
- Record information on incoming stock items, including checking quantities, recording locations, filing
- Reconcile expenses, including corporate credit cards and maintaining the corporate card expense register is required
- Organize annual training for Vestas-based employees
- Accurately capture/minute all Site based meetings
- Support Site Manager, and QSE Professionals to ensure all compliance of WHSMP, ERP & CEMP are well documented and prepared in an accurate and timely manner
- Arrange all Emergency equipment required for the Site. First aid kits, emergency response team PPE, radios etc
- Raise, maintain and reconcile vendor requirements for sites, site-based purchase orders for non-conformance reports
- Tasks completed as required for KPI compliance
- Purchasing of Vestas project compound facilities and amenities order all Installation Consumables and tooling
- Arrange all PPE orders for site-based employees and visitors
- Arrange all travel, accommodation and vehicles for site-based employees and visitors
- Adhoc duties as necessary

**Qualifications**:

- Minimum 2-3 years of experience in providing administrative support
- Certificate 3 in Business Administration is preferred but not essential
- Advanced Excel and Word software skills

**Competencies**:

- Demonstrated experience in providing project administration and document control support to large-scale projects
- Knowledge and working experience of SAP modules
- Ability to liaise with multiple stakeholders
- Management and reporting of budgetary requirements
- Ability to work autonomously
- Experience in high-pressure situations and the ability to make decisions
- Understanding of transport/logistics in the local market
- Experience in preparing and presenting reports

**What we offer**:

- A strong safety cultures
- Dynamic and fast-paced work environment
- An opportunity to work with the world leader in wind energy.
- The opportunity to further develop your skills and professional development.
- Global career progression prospects.
- Diversity and Inclusion

**Additional information**:

- Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date.

**Our Benefits**
- Join the World's Leading Wind Energy Solutions Provider
- Excellent Career Development opportunities both Nationally and Globally
- A workplace that embraces Diversity and Inclusion
- Flexible workplace arrangements
- 13 weeks Paid Primary Carers Leave
- 3 weeks Paid Secondary Carers Leave
- Employee Assistance Program

**BEWARE - RECRUITMENT FRAUD**

**DEIB Statement**

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

**About Vestas**

Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.

Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field.

With 29,000 employees globally, Vestas is a diverse team unite

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