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Office Administrator
2 months ago
Position: Office Administrator
Hours: 9:30 am to 2:30 pm TBC
About Us:
Join our dynamic team at Active Building Management as an Office Administrator
We are a thriving building management company seeking a skilled and enthusiastic individual to provide administrative support to our Directors and the Active Staff.
Kindly be aware that this position will initially be part-time for the first three months. Subsequently, as our current employee proceeds on maternity leave, the role will transition to full-time, serving as maternity cover during that period.
Key Responsibilities:
As an Office Administrator, you will play a pivotal role in various areas, including:
Administrative Support:
- Update PC, printer, and contact information regularly.
- Manage callouts, lockout invoices, and related queries.
- Maintain spreadsheets and databases.
- Coordinate office maintenance and repairs.
- Provide training on MYBOS systems to new staff.
- Implement swipe tag key processes.
Reception and Communication:
- Professionally handle calls and inquiries.
- Greet and assist visitors courteously.
- Support team members with various tasks.
Reporting and Data Management:
- Utilize reporting system software for work orders.
- Troubleshoot back-end system issues.
Website and Communication:
- Update the website with staff photos and relevant information.
Procurement and Inventory:
- Order items for Building Managers and track inventory.
- Obtain quotes and liaise with Accounts for various accounts.
- Manage budgets for groceries and chocolates.
Office Maintenance and Operations:
- Organize office cleaning, presentation, printing, and notices.
- Order office and company supplies.
- Collaborate with the office coordinator for streamlined processes.
- Maintain an organized office space aligned with company standards.
Building Management Support:
- Assist Building Managers with notices, letters, and contractor liaison.
- Support residents with queries using available resources.
Accounting and Financial Duties:
- Perform basic accounting tasks, including invoicing and data entry.
- Track stock of swipe tags and access consumables.
Onboarding Employees:
- Handle onboarding tasks and staff events.
- Set up devices and manage uniform arrangements.
Onboarding New Buildings:
- Assist in new building onboarding, including Mybos setup.
Qualifications:
- Previous experience in office administration.
- Experience using Xero.
- Strong organizational, excellent interpersonal and communication skills.
- Ability to multitask and work independently.
- Basic accounting knowledge is a plus.
- Team player who is friendly, energetic and willing to lend a hand with any task.
If you are a motivated and organized individual with a passion for office administration, we invite you to apply
Join our team and contribute to the success of Active Building Management
**Job Types**: Full-time, Part-time
Pay: $25.00 - $27.00 per hour
Expected hours: No less than 25 per week
Schedule:
- Shift work
Application Question(s):
- Which of the following statements best describes your right to work in New Zealand?
- Do you have data entry experience?
- Do you have experience using Xero?
- Do you have customer service experience?
- How would you rate your English language skills?
**Experience**:
- Office Administrator: 1 year (preferred)
Ability to Commute:
- Eden Terrace, Auckland (required)
Application Deadline: 01/03/2024
Expected Start Date: 04/03/2024