Office & Accounts Administrator

5 months ago


Auckland City, New Zealand Madison Recruitment Full time

**About the role**
Madison is excited to be partnering with a charity organisation that is funded by the Ministry of Health to provide needle exchange services in Auckland and the Northern and Midland regions.

Our client is dedicated to improving access to harm reduction services for population groups that experience health inequity including Māori, Pacific, disabled, LGB and TQ+ communities.
As an organisation, they respect all people’s rights to dignity, empathy and equality regardless of their race, religion, culture, sexual identity or health status.

The purpose of the position is to support the business, to maintain viability and sustainability, improve efficiency and add value to the organisation. The Office & Accounts Administrator will work closely with the Chief Executive and Operations Manager to handle key administrative responsibilities.

**Day to day responsibilities**:

- Reconcile daily bank transactions across multiple sites
- Enter creditors into Xero and make required payments
- Reconcile creditor accounts
- Reconcile petty cash - ensure receipts are all there, reconcile in Xero
- Invoice funders for various contracts
- Reconcile and make cash deposit for Vending machine and shop count
- Reimburse staff expense claims, get signed off and code correctly in Xero
- Gather credit card receipts, reconcile and code in Xero
- Assist with monthly stocktake and ordering of stock
- Oversee and update records of leases and term deposits
- Organise various repairs and maintenance jobs as required

**About you**
- Proven experience in Accounts and Office Management positions.
- Demonstrated professionalism and strong work ethic, including maintaining confidentiality
- Excellent written and verbal communication
- Time management skills and ability to meet deadlines
- Strong computer skills, proficiency in Microsoft Excel) experience in XERO preferred but not essential)
- NZ driver’s licence required
- If you have the skills and experience mentioned above, we would love to hear from you._
- Reference BH: 140680_


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