Judges Personal Assistant

3 weeks ago

Auckland City, New Zealand New Zealand Ministry of Justice Full time

**Judges Personal Assistant (Family Court Associates)**

**Auckland District Court**

**Te Haeata/The Opportunity**

Are you an organized and efficient individual with excellent administrative and secretarial skills? Do you thrive in a fast-paced environment and possess exceptional attention to detail? If so, we have an exciting opportunity for you to join our team as a Judges Personal Assistant. In this role, you will provide administrative and secretarial support to District Court Judges and or Family Court Associates. You will be responsible for facilitating effective liaison and communication within the PA judicial support team, handling confidential and sensitive matters, enhancing the Judiciary's capacity to fulfil their judicial duties efficiently.

Key Responsibilities:

- Provide comprehensive administrative support to District Court Judges, including managing their calendars, scheduling appointments, and coordinating meetings/events.
- Organize and maintain electronic and physical files, ensuring that information is accurately documented and easily accessible.
- Handle matters of a highly confidential and sensitive nature with the utmost discretion and maintain strict confidentiality at all times.
- Coordinate support services for visiting Judiciary along with reception tasks/duties.
- Assist judges during court proceedings, including managing case files/documentation, and ensuring all necessary materials are readily available.
- Assist with ad-hoc support tasks such as stationery orders, word processing/photocopying/scanning and arranging travel logistics.
- Attention to detail when typing/proofreading Reserve Judgements or other
- Act as a liaison between Judges, legal professionals, court staff and other relevant stakeholders

**Ō** pūkenga/Skills and Experience**
- Proven experience as an administrative assistant, personal assistant, or in a similar
- Familiarity with legal terminology and court procedures is highly desirable.
- Proficiency in using office software and tools, including MS Office Suite and
- document management systems.
- Minimum word processing speed of seventy words per minute.
- Strong organizational skills and the ability to multitask and prioritize effectively in a
- fast-paced environment.
- Excellent communication skills, both written and verbal, with a keen attention to detail
- and attentive listening.
- Ability to handle confidential information with integrity and professionalism.
- Flexibility to adapt to changing priorities and work independently or as part of a team.

Experience in a legal or court environment is an advantage.

**Mō mātou/**About us**

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Judges Personal Assistants report to the Ministry of Justice while taking day to day direction from the Judiciary. Each PA supports approximately 4-5 District Court Judges and or Family Court Associates. As the primary point of contact for the Judges/Family Court Associates and Chambers, you will serve as the frontline representative, ensuring that all interactions reflect our commitment to professionalism and assisting all parties involved. Join us in our mission to create safer communities, increase trust in the justice system, and maintain the integrity of our constitutional arrangements.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

**Ngā painga o tēnei wāhi mahi/What's great about working here**

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

- 4.4 weeks holiday leave
- flexible work hours where possible
- an online professional development portal
- access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

**Utu ā-tau/**Salary**

The remuneration band for this role is $58,729 to $80,794, the appointing salary will likely be between $66,173 to $68,654.

**Tono mai/Apply**

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