Executive Assistant, Hamilton

3 weeks ago

Hamilton, New Zealand Te Roopu Taurima Full time

**Executive Assistant, Hamilton.**
- Based in Hamilton
- Varied fast paced role and lots to keep you busy
- Hybrid role with some regional travel

**Mō te tūnga | About the role**

This role is pivotal in supporting our national service operations manager enabling him to focus on his core responsibilities. Your ability to handle confidential information, manage calendars and facilitate communication where needed will be essential in driving efficiency and productivity.

Key responsibilities will include:

- Diary management
- Manage internal & external meetings
- Inbox management ensuring priorities are flagged
- Documentation creation and management including scheduled and add hoc reports
- Ability to take data and create meaningful visual presentations
- Liaising with internal & external stakeholders on behalf of the NSOM
- Managing work related travel and accommodation
- Managing projects as required
- General administration duties including ordering stationary and consumables

The role is based in Hamilton and allows allocated days to work from home. Some regional travel is required from time to time.

**Ko wai koe | About You**

You are a top-notch administrator who can anticipate needs and proactively address issues to ensure smooth operations. Great at being organised and being a great organiser, you will be one step ahead of the NSOM.

Being able to communicate effectively with a diverse range of people is an integral part of this role. Therefore, the ability to encourage, influence and drive positive behaviour is essential; Your confident interpersonal and strong communication skills will enable this for you.

You are a collaborator and relationship builder and can be counted on to achieve and maintain quality, with an eye for continuous improvement.

**Ngā pūkenga me ngā wheako | Skills and Experience**

These will include:

- Minimum 2-3 years’ experience in support administration
- Advanced level of computer literacy across the Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Proficiency in reporting
- Excellent attention to detail and accuracy
- An understanding of Te Tiriti o Waitangi and the special status of Māori as tangata whenua would be an advantage
- Proficiency in a Pacific language would be advantageous.
- Proficiency in Te Reo Māori would be advantageous.

**Mō mātou | About Us**

We are a kaupapa Māori service that supports people of all ethnicities with intellectual impairments around New Zealand. We provide residential and vocational support, as well as out of family respite care, caregiver support, high and complex needs support, and choices in community living.

Te Whariki Whakaruruhau is the Te Roopu Taurima model of service that recognises the intrinsic value and relationship of tāngata (people we support), their whānau and kaimahi (staff). As a kaupapa Māori service we strive to make a difference in the lives of tāngata by surrounding them with a caring environment based on our values.

**The culture at Te Roopu Taurima, is driven by our ā Mātou Uara (Our Values)**:
Whānaungatanga - Engagement/Networking

Tika - Correct/Quality

Whakapono - Trust

Aroha - Kindness

Kia Mārama - Transparency

**Ngā** **hua | Benefits of working at Te Roopu Taurima**

When you join us, you are part of a wider whānau that will support you along your journey.
- Life and critical illness/trauma insurance
- Habit Health - a comprehensive health programme for employees
- Learning and development - a comprehensive curriculum of industry compliance training and personal/professional development opportunities.
- Employee Assistance Programme - a confidential and independent service with access to 24/7 help from counsellors, psychologists, therapists and coaches.
- No parking worries.

Connect with us on Facebook to keep up to date with our events, the work we are doing and important news.

**Please note**
- If progressed, applicants will be required to undergo a pre-employment medical assessment including drug and alcohol screening.
- If progressed, applicants will need to complete and return a clear Police vetting check.

To be considered for this position you must be residing in and legally entitled to work in New Zealand.

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