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Receptionist/administrator, Te Rapa Site

3 months ago

Hamilton, New Zealand Fonterra Full time

**General Information**:

- Date Published- 24-Jun-2024- Advertising Ends- 08-Jul-2024- Country- New Zealand- Location- Hamilton & North Waikato- Role Type- Admin & Office Support- Work Type- Permanent- ID#- 8959**Position Description**:
**Our Co-operative**

**Fonterra’s strength is in the collective | Te Mātāpuna toa takitini**
We are a Co-operative created and owned by Aotearoa New Zealand dairy farmers. Since our beginnings, collaboration, innovation, and passion have enabled us to share the goodness of our dairy with the world. We're committed to caring for the land, our animals, and every drop of milk, producing nutritious food with safe, quality ingredients loved here in New Zealand and around the world.

**About the opportunity | Te whiwhinga mahi**
Our Te Rapa site is one of Fonterra’s largest manufacturing sites. At 41 hectares, the site makes enough product to fill 48.5 shipping containers each day. We produce whole and skim milk, instant whole milk powders along with cream, butter, pure dairy milk fat, cream cheese, and frozen cream products.

As an integral member of the Te Rapa Site and part of a small administration team, the Receptionist is primarily responsible for assisting visitors to the site (from contractors to customers) and ensuring H&S requirements are met, carrying out a range of administrative duties and assisting other teams on site where required.

**Key responsibilities include**:

- Managing and coordinating phone calls.
- Managing meeting room bookings and pool car bookings and maintenance support the Security team with the sign in process to ensure that all visitors and contractors sign in and are advised of all Health and Safety regulations e.g. Site Conditions of Entry and Inductions. In addition, ensure un-inducted visitors are accompanied around site and have been issued with correct safety clothing.
- Managing the allocation of site security cards and access.
- Assisting with customer visits and other site events.
- Administrative support to the wider site team.

*** This is a full-time permanent position, Monday to Friday from 8.00am - 4.30pm**

**About you | Ko wai koe**
As a team player and the go-to person in our team, you’ll display a high degree of integrity and professionalism while bringing a sense of fun and energy to the role.

**To be successful in this role, you will have**:

- Experience in a similar role with professional customer service and communication skills.
- Ability to quickly build rapport and trust across all levels of Fonterra.
- A proactive “can do” attitude with the willingness to use your initiative and go the extra mile.
- Strong attention to detail and organisational skills.
- The ability to juggle conflicting priorities.
- Solid intermediate computer skills, particularly in the Microsoft Office suite.
Not only will you have the drive to make things happen, but you will also have a natural ability to spot better ways of doing things. As a forward-thinking support professional, you’ll enjoy working with a down-to-earth, diverse and friendly team who value delivering quality and efficient services.

**Are you excited about this opportunity but may only meet some requirements?**

Applications will close at midnight, **Monday 8th July 2024.**
- #LI-JF1 #LI-JW