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Planning and Scheduling Manager

1 month ago

Auckland City, New Zealand Cubic Corporation Full time

Business Unit:
Cubic Defense

Company Details:
When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

Job Details:

- Job Summary:

- Assist with the co-ordination of the planning function, which aims to provide a consultancy service to project managers and the management team in the preparation, monitoring and updating of project schedules and plans for their projects, using the Primavera software package. This role ensures plans are realistic and accurate. This position typically works under limited supervision and direction. Incumbents of this position will exercise discretionary and substantial decision-making authority.

Essential Job Duties and Responsibilities:
- Work closely with Program/Project Managers and relevant teams in the construction of resourced project plans using Primavera in accordance with company standards and the project structure-
- Build credible relationships with key stakeholders, including customers, colleagues and project team members-
- Lead meetings and be the primary point of contact with the customer as required for specified projects-
- Travel to customer and other Cubic sites to attend and contribute to project review meetings as and when required-
- Maintain programs and project schedules using Primavera software as per company standards-
- Adherence to company established processes related to planning and SAP-
- Ensures project status information is received, processed and reported in a timely manner to a regular schedule. (That may be weekly, fortnightly or monthly depending on the project)-
- Ensure plans are realistic and consistent with estimates of costs to complete-
- Convert MS Project schedules into Primavera as required-
- Liaise with resource managers, WBS (Work Breakdown Structures) owners and global teams to ensure timely allocation and utilisation of staff resources-
- Carry out resourcing analysis, understanding and factoring in the impact of over / under allocation, talent acquisition and attrition-
- Co-ordinate the production of detailed budgets consistent with resourced project plans (Here in Cubic, once I know the process, will provide this report)-
- Assist/advise in reporting of progress to customers, senior management and project team members-
- Analyse progress, identifying key risks, issues and opportunities, establishing current position and forecasting trends. Report significant schedule slippages and the status of project progress to the wider team-
- Produce earned value and critical path reporting and be able to speak confidently on the detail-
- Provide expertise in prioritisation of plans and schedules, and evaluate accuracy of the job plan (Cubic DCMA)-
- Assist in the analysis of project costing reports received by Program/Project managers from the accounts team-
- Assist as required in the preparation of bid proposals and estimates. E.g. project/contract mobilisation stage, engineering development stage etc.-
- Lead other Planners as required-
- Update company planning standards/procedures and educate/train project managers in their use.-
- Facilitate planning workshops as required-
- Delegates for own management as requiredGeneral Duties and Responsibilities:
- Comply with Cubic’s Quality Management System-
- Comply with Cubic Occupational Health, Safety and Environment policies and procedures-
- Comply with security in accordance with established policies and procedures of the organisations-
- Comply with Cubic Human Resources Procedures-
- Other duties as requestedMinimum Job Requirements:
**Qualifications**:

- Essential:
- Degree or equivalent in project management or business-related discipline or equivalent experience-
- Certification in Project Planning and/or Scheduling- Desirable:
- Practitioner in relevant APM / OGC topic (e.g. PRINCE2 P3O)Skills/Experience/Knowledge
- Essential:
- 5 years + experience as a Primavera scheduler in either a project or Program Management Office (PMO)-
- Experience with Primavera P6 EPPM, MS Project, PowerPoint, Visio or equivalent and Excel.-
- Experience creating and maintaining robust project plans throughout the entire lifecycle-
- Experience in providing planning support to complex and varied projects-
- Experience in establishing and reporting Earned Value Management Processes-
- Significant experience and understanding of all aspects of Project Management and their effect on the implementation and delivery of project objectives- Desirable:
- Experience of working within an engineering or IT development environment.-
- Acumen Fuse software-
- Risk Analysis Software (e.g. for Monte Carlo analysis)-
- Prior experien