Executive Coordinator Assurance
4 months ago
**Job Title**: Executive Coordinator - Assurance
**Role type**: Permanent, Full Time
**Location**: Wellington
**Salary range**: $64,331 - $85,624 depending on skills and experience
Kōrero mō te Tūranga - About the Role
You will be providing executive support to the Director Assurance. A key part of the role will be to provide high quality, timely and proactive support to the Director and foster on-going effective relationships with key internal and external stakeholders. This position will also contribute to ongoing business unit activities and supports priority events and specific pieces of work.
**Your key role duties will include**:
- Managing the Director's calendar and inbox with a focus on coordination and forward planning
- Managing and coordinating all incoming and outgoing correspondence
- Manage and prioritise the Director's workflow
- Organising meetings, workshops, events and minute taking
- Supporting priority events or specific pieces of work
- Assisting with onboarding and training
- Managing invoicing and expenditure activities and organising travel on behalf of the Director Assurance
- Providing coordination support to the wider Directorate if required
- Identify any relevant system and process improvement opportunities
Mōu - About You
**To will be a good fit for the role if you have**:
- Proven experience in administrative and event coordination and support
- Ability to work independently and as part of a regional team
- Good written and verbal communication skills
- Able to think ahead and plan appropriately
- Ability to identify and manage priorities
- Work in a fast-paced environment and manage ambiguity.
- Experience working with computer packages, including Word, PowerPoint, Excel and electronic document management systems
Mō tō mātou Rōpū - About the Team
New Zealand Food Safety supports the four laws of food safety; Food Act 2014, Wine Act 2003, Animal Products Act 1999, Agricultural Compounds and Veterinary Medicines Act 1997.
Each day, 4.9 million New Zealanders interact with our food system, from farm to fork.
We lead the development, implementation and oversight of the regulatory and compliance system that underpins our impressive food economy
Assurance is a collaboration of teams such as Plant, Wine and Organic Assurance, Food and Live Animal Assurance, Agricultural Coumpounds and Veternairy Medicines, Systems Audit and Chemical and Microbiological Assurance. These team ensure we are operating in line with regulatory and non-regulatory standards through a range of fit for purpose monitoring regimes and interventions where necessary.
We support each other to get the work done and we take pride in delivering our work, but also like to celebrate personal achievements and milestones together.
Mō te Manatū Ahu Matua - About MPI
The Ministry for Primary Industries (MPI) partners with New Zealand's food and fibre sector to be the world's most sustainable provider of high-value food and primary products.
Ngā hua o te mahi i te Manatū Ahu Matua - Benefits of working at MPI
- Comprehensive 3-day MPI Induction Programme
- Career development and internal opportunities across the branch and organisation
- Mentoring and coaching programmes
Wā Mahi Ngāwari - Flexible Working
We support flexible working arrangements and are happy to discuss these options with you.
Kua rite koe mō tēnei mahi whaitake? - Are you ready to make a difference?We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapū, whānau and hāpori.
In your cover letter we'd like to know about you, your values, your whakapapa; your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.
Applications close at midnight on Tuesday 18 July
Whāia ngā tūhononga ki MPI i konei - Follow MPI here
Links to Facebook, MPI Careers, LinkedIn, Twitter
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