Contract Administrator

4 days ago

Nelson, Nelson, New Zealand Green Options Landscape Management Full time

We are thrilled to have been chosen to manage the Nelson City Council Open Space Contract, starting July 1, 2025. This marks an exciting new chapter in caring for Nelson's beautiful parks and reserves, building on a strong legacy of excellence. If you're passionate about continuing to make a positive impact on your community and contributing to the future of these cherished spaces, we'd love for you to join our team.

Please note that some job descriptions and titles may not align exactly with your current responsibilities, but please don't be alarmed. We may simply have the role named differently, and we still encourage you to apply. We'd love to get to know you

About The Role

We are looking for an experienced Contract Administrator who thrives in a busy and collaborative environment and is focused on delivering exceptional business support. This is a key role within our team and carries a significant amount of responsibility. We seek interest from highly motivated individuals who enjoy a challenge and take pride in delivering a high standard of customer service.

Your responsibilities will include:

  • Customer Service: Providing top-notch customer service both internally and externally, building and maintaining strong relationships.
  • Data Entry: Accurately recording project and job-related information in multiple databases and ensuring tasks are managed to completion.
  • Asset Management: Overseeing and updating the asset management system.
  • Subcontractors: Maintaining subcontractor databases, prioritizing and allocating workloads.
  • Monthly Reports: Analyzing data and preparing monthly reports for management and customers.
  • Accounts: Meeting financial reporting deadlines, completing monthly invoicing processes, raising purchase orders, invoices, and work orders.
  • Management Support: Providing high-level support to the Operations Manager, Team Leaders, and their teams.
What We're Looking For

Our ideal candidate will have a minimum of 2 years' experience working in a similar industry. Other attributes include:

  • The ability to develop and maintain relationships with internal stakeholders, clients, and subcontractors.
  • Excellent verbal and written communication as well as excellent report writing skills.
  • Experience in financial management and proficiency in tasks such as raising purchase orders, invoicing, and handling monthly billing procedures.
  • Proficiency in the Microsoft suite of programs, Excel, Word, Outlook, and demonstrated expertise in data entry.
  • Holds a valid full NZ driver's license.
Next steps

Since our beginnings in 1992, we've grown into an industry leader with over 1,500 team members across New Zealand and Australia. We are passionate about enhancing the natural environment and supporting councils and clients in realizing their forward-thinking visions. So, if you're ready to take the next step and join a company that has been an industry leader for more than 30 years, apply today.

In accordance with the Company's Drug & Alcohol Policy, the successful candidate will be required to undergo and pass a pre-employment drug test.

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