Executive Assistant

3 weeks ago

Auckland, Auckland, New Zealand Southern Cross Health Insurance Full time

About Us

We're a not-for-profit organisation on a mission to transform ourselves and empower New Zealanders to live their healthiest lives.

With almost a million members in our care, we are New Zealand's leading health insurer.

We have an unstoppable focus, delivering outstanding experiences to our members in their time of need. This is an exciting time to be part of our journey and in return for your extraordinary talent, we'll provide a high performing values-based team environment where people are at our heart.

About The Role

This Executive Assistant role will see you working in partnership with our Chief Sales & Marketing Officer (CS&MO) and Chief of Healthcare Partnerships (CHP) to ensure the efficient management of key strategic business outcomes and the day to day running of the business units, through the provision of diary and email management, administrative and internal project support.

  1. Represent the CS&MO and CHP, ensuring professionalism and independent decision-making for smooth workflow.
  2. Manage complex diaries and emails proactively.
  3. Draft and send communications on behalf of CS&MO & CHP.
  4. Diary management for the Chief Medical Officer.
  5. Ensuring consistency in formatting of documents to a high standard of presentation.
  6. Plan and manage complex travel itineraries and accommodation.
  7. Handle meeting logistics, including agendas, papers, minutes, action points, expenses, and leave requests.
  8. Collaborate with key individuals to prepare and distribute monthly reports.
  9. Assisting with preparation of agendas and papers for meetings, including relevant management governance forums, ensuring these are submitted in a timely manner. Taking accurate minutes and action points.

About you:

This is a fast paced and varied role, but with your solid executive experience of providing support at a senior level, you'll take it in your stride and exceed at developing the role and making it your own.

  1. Professional with experience (minimum 5 years) providing support at Executive level or senior administration roles in large organisations.
  2. Superior organisational and follow-up skills.
  3. Proficient calendar management and Microsoft suite skills.
  4. Demonstrable ability to handle confidential information with discretion and care.
  5. Demonstrable ability to manage multiple stakeholders, with varied and conflicting demands to agreed standards and timelines, upholding the reputation of the CO and organisation at all times.
  6. Excellent written and verbal communication skills with experience in liaising with internal and external stakeholders, senior executives and government representatives, coupled with the ability to exercise initiative with discretion.
  7. Experience in healthcare, insurance, finance and sales & marketing industries desirable.

Ngākau nui. Āhurutanga. Tikanga.

Join a proud diverse team, that's always there, always real, always true. If you thrive in a caring, honest and open culture, we think you'll love working with us.

We know that it is our team's culture and wellbeing that will drive us forward. That's why we prioritise not only professional development opportunities but opportunities to thrive personally, too. We offer exceptional work/life balance and our employees are encouraged to – and rewarded for – living well.

Southern Cross employee benefits include:

  1. five days of wellbeing leave per year.
  2. health insurance for you and your immediate whānau.
  3. life insurance cover and discounts on pet and travel insurance.
  4. extra parental leave benefits and financial wellbeing support.
  5. Participate in our workplace wellbeing programme.

That's not all. Need more time to study, volunteer or support your whānau? You'll have the opportunity to purchase flexi leave. Each year, you will also get to take part in a volunteer day, to contribute to a cause or community with your team.

Our commitment to LGBTQIA+ and minority communities is reflected in our culture, and we run a regular Diversity and Inclusion Forum to help ensure this continues to flourish.

If you share our commitment and passion, then apply now

#J-18808-Ljbffr

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