Executive Assistant

3 days ago

Auckland, Auckland, New Zealand Auckland University of Technology Full time
  • Provide high-level executive support in a dynamic and fast-paced environment
  • Work alongside senior leaders
  • Be part of a collaborative and forward-thinking university
Te Whiwhinga mahi | The opportunity

We are seeking a highly organised and proactive Executive Assistant to provide critical support to the Dean of the Faculty of Culture and Society at Auckland University of Technology (AUT). This role is pivotal in ensuring the smooth operation of the Dean's office, managing executive administration, coordinating key projects, and fostering strong stakeholder relationships.

As The Executive Assistant, You Will Be Responsible For
  • Diary and schedule management - ensuring the Dean's time is effectively allocated
  • Stakeholder engagement - liaising with internal and external partners, including senior leaders, industry professionals, and academic staff
  • Event coordination - supporting faculty events and high-profile meetings
  • Administrative excellence - managing correspondence, preparing reports, and handling confidential information with discretion
  • Strategic support - contributing to special projects and initiatives that drive faculty success
He kōrero mōu | About you

To thrive in this role, you will need to be a seasoned Executive Assistant with experience supporting senior leaders in a complex organisation. You will bring:

  • Exceptional organisational skills - able to manage multiple priorities efficiently
  • Strong communication and relationship-building abilities - confident in engaging with stakeholders at all levels
  • Proactive problem-solving skills - able to anticipate needs and respond effectively
  • High attention to detail and professionalism - ensuring the highest standards in all tasks
  • Proficiency in Microsoft Office and executive administration tools

A relevant tertiary qualification or significant experience in a senior EA/PA role is essential. Experience in the higher education sector is desirable but not required.

Ngā āhuatanga kei a mātou | What we offer

At AUT, We Pride Ourselves On Being a Contemporary, Connected, And Collaborative University. You Will Be Joining a Vibrant And Diverse Team Where Your Contributions Are Valued, And Your Professional Growth Is Supported. AUT Offers:

  • A supportive and inclusive work environment
  • Competitive salary and staff benefits
  • Professional development opportunities
  • A chance to be part of a leading university
Me pēhea te tuku tono | How to apply

If you are a dedicated and experienced Executive Assistant looking to make an impact, we would love to hear from you

Salary: $73,000 - $100,000 per annum (dependent on experience and qualifications)
Job Reference: 91950
Closing Date: 2nd April 2025, at 11:55 pm.

Full-time denotes 37.5 hours per week

Please note that from the University's preliminary assessment, the work carried out by this position is within the scope of a current pay equity claim. For more information on pay equity, please refer to the Equal Pay Act 1972.

At AUT we strive to be a place where people love to work and learn. We are committed to te Tiriti, excellence and inclusivity and aspire to be the University of choice for Māori and Pacific communities. We welcome people of all ethnicities, genders, sexual orientations, religious and political beliefs, socio-economic situations and accessibility needs.

Please note that all applications must be submitted through the online application process. For further information, please send us an enquiry here or call 921 9499. Please note we are happy to answer your questions but we do not accept applications by email. You will need to apply through the standard registration process.

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