Executive Assistant

2 weeks ago

Auckland, Auckland, New Zealand Gallagher AJG Full time

Due to an internal transition, we are seeking an Executive Assistant (EA) to join our team based in Beaumont Street, Auckland. This role involves providing exceptional administrative and advisory support to five of our Executives. Your responsibilities will include managing emails, organizing schedules, coordinating meetings, event management, preparing documents, arranging travel, and streamlining processes to allow our Executives to concentrate on strategic priorities. Additionally, you will assist in refining presentations and reports to enhance their clarity and impact.

The ideal candidate will possess a high level of independence, discretion, trust, judgment, initiative, and self-discipline, and will work effectively alongside other Executive Assistants and Senior Leaders. You should be technologically adept and recognized as a credible and effective relationship builder, comfortable collaborating with a diverse group of stakeholders.

Key responsibilities for the role include:

  • Manage and format any correspondence to a high quality for the executives.
  • Proactively manage the executives' diaries and appointments.
  • Mail, email, screening telephone calls, fielding inquiries and requests, and escalating urgent matters for the Executives' attention.
  • Communicating on the Executives' behalf with the organisation's Executives, Executives of external organisations, Board members, suppliers, and clients.
  • Plan and manage travel bookings – international and domestic.
  • Coordinate meetings and conferences as required.
  • Coordinate the organisation of executive-level business functions, lunches, and dinners.
  • Take meeting minutes and issue formal records of the meeting and action points, ensuring actions are followed up with those assigned.
  • Manage conferences and seminars when required.
  • Build strong relationships with internal staff.
  • Undertake other duties and specific projects as required by the Executives.
  • Work in collaboration with the Executive Assistant to the other executives where support and administrative tasks overlap.
  • You may be required to perform other duties related to your job as assigned.

Skills and Experience:

  • 3 – 5 years' Executive Assistant experience.
  • High level computer skills - Advanced Word, Excel, PowerPoint.
  • Exceptional verbal and written communication skills.
  • Strong planning, time management, and organizational skills.
  • High level of resourcefulness, initiative, and motivation.
  • Professional 'can do' attitude.
  • Demonstrated high level of personal integrity, initiative, and confidentiality.

About us:

At Gallagher, we've been helping to protect what's important to people and businesses for more than 95 years. Gallagher is the world's third largest insurance brokerage and risk management company, with a global network of brokers in over 130 countries.

We make success happen. We are stronger as one team and together we continually strive to make a difference, whether it's for our clients, our colleagues, or our communities. Our shared values are core to our culture and are reflected in everything we do, as set out in The Gallagher Way.

We believe that every candidate brings something special to the table, including you So, even if you feel that you're close but not an exact match, we encourage you to apply.

How to apply:

Click the "quick apply" button above, or for more information contact our friendly recruitment team via email.

Please note only candidates who have the right to work in New Zealand will be considered.

#J-18808-Ljbffr

  • Executive Assistant

    1 week ago

    Auckland, Auckland, New Zealand Auckland University Of Technology (Aut) Full time

    Executive Assistant - Faculty of Culture & SocietyProvide high-level executive support in a dynamic and fast-paced environmentWork alongside senior leadersBe part of a collaborative and forward-thinking universityWe are seeking a highly organised and proactive Executive Assistant to provide critical support to the Dean of the Faculty of Culture and Society...

  • Executive Assistant

    4 weeks ago

    Auckland, Auckland, New Zealand Auckland University of Technology (AUT) Full time

    Executive Assistant - Faculty of Culture & SocietyProvide high-level executive support in a dynamic and fast-paced environmentWork alongside senior leadersBe part of a collaborative and forward-thinking universityWe are seeking a highly organised and proactive Executive Assistant to provide critical support to the Dean of the Faculty of Culture and Society...

  • Executive Assistant

    1 week ago

    Auckland, Auckland, New Zealand beBee Careers Full time

    Job Description">We are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our senior executives.The ideal candidate will possess a high level of independence, discretion, trust, judgment, initiative, and self-discipline. They will work effectively alongside other executive assistants and senior...

  • Executive Assistant

    1 day ago

    Auckland, Auckland, New Zealand beBee Careers Full time

    Overview: This is a fantastic opportunity for an experienced executive assistant to join our dynamic and fast-paced real estate agency. As an executive assistant, you will be responsible for providing high-level administrative support to senior executives.About You:Diploma or higher in Business Administration, Office Administration or Executive Assistance,...

  • Executive Assistant

    1 week ago

    Auckland, Auckland, New Zealand The Andersen Partnership Full time

    This is an exciting opportunity to join a Global Consulting firm as an Executive Assistant, providing high-level support to a C-Suite executive within a dynamic and fast-paced environment.This role offers the chance to work alongside a diverse, talented team, providing key administrative and strategic support in a global consulting setting.Location: Auckland...

  • Executive Assistant

    2 weeks ago

    Auckland, Auckland, New Zealand The Andersen Partnership Full time

    This is an exciting opportunity to join a Global Consulting firm as an Executive Assistant, providing high-level support to a C-Suite executive within a dynamic and fast-paced environment.This role offers the chance to work alongside a diverse, talented team, providing key administrative and strategic support in a global consulting setting.Location: Auckland...

  • Executive Assistant

    3 weeks ago

    Auckland, Auckland, New Zealand New Zealand Government Full time

    Executive Assistant - NZ Clinical Senate and National Chief Nurse at Te Whatu Ora, AucklandPermanent, full-time role based in Auckland or WellingtonProvide EA support to the Chair, NZ Clinical Senate and National Chief NurseContribute to transforming the future of health in a rewarding role focused on making a difference and leading changeHealth New Zealand...

  • Executive Assistant

    6 days ago

    Auckland, Auckland, New Zealand The Andersen Partnership Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from The Andersen PartnershipRepresenting Sydney's best business support professionalsThis is an exciting opportunity to join a Global Consulting firm as an Executive Assistant, providing high-level support to a C-Suite executive within a dynamic and fast-paced...

  • Executive Assistant

    12 hours ago

    Auckland, Auckland, New Zealand beBee Careers Full time

    Role OverviewWe are seeking a highly organized and proactive administrative professional to support our Executive General Manager of Vero Business and their leadership team. As an Executive Assistant, you will play a key part in ensuring smooth day-to-day operations and contributing to our ongoing success.Key Responsibilities:Efficiently manage diaries for...

  • Executive Assistant

    1 week ago

    Auckland, Auckland, New Zealand The Professional Builder Full time

    Add expected salary to your profile for insightsWith a track record of providing World Class support to Executives?Are you a high-performer who thrives in a fast-paced environment? Do you love the challenge of juggling multiple priorities while maintaining laser-sharp focus on delivering results? At The Professional Builder, we're looking for a world-class...