Executive Assistant

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With a track record of providing World Class support to Executives?

Are you a high-performer who thrives in a fast-paced environment? Do you love the challenge of juggling multiple priorities while maintaining laser-sharp focus on delivering results? At The Professional Builder, we're looking for a world-class Executive Assistant to partner with our CEO & Operations Manager, driving efficiency, organization, and execution across both business and personal priorities.

If you're proactive, detail-oriented, and motivated by the opportunity to make an impact, this role is for you

We're a coaching and education company based in NZ but servicing members around the world… Our members are Builders and General Contractors - They're EPIC humans.

2025 is positioned to be our best year yet.

(That's saying something considering we've been at this since 2004).

But we need someone who is ready to take the helm as the trusted right hand to our driven CEO & Operations Manager, navigating the fast-paced world of business leadership. As Executive Assistant to the CEO, you'll be the captain of organization, the strategist behind the scenes, and the force that keeps everything running smoothly.

We're looking for someone with mental toughness, an obsession for results, and an unrelenting commitment to excellence.

This isn't just another Executive Assistant role. This is your opportunity to make an impact by taking ownership of challenges, creating solutions, and partnering with a high-performing CEO and Operations Manager to scale a business that creates life-changing results for clients around the globe.

If you thrive in an environment where no two days are the same, where your attention to detail and proactive mindset are celebrated, and where your contributions genuinely make a difference — this is the role for you.

WHY CHOOSE US?

We're here to DOMINATE:

No room for mediocrity here

We're not just a company — we're a movement dedicated to transforming lives and businesses in the construction industry. Our team is fuelled by our core values:

• Grow or Die: Progress is non-negotiable.
• Health & Wealth: Achieve balance with fun, family, and fitness.
• World Class: Set the bar higher every day.
• Member Transformation: When our members win, we all win.

If you are looking to be part of a culture that pushes boundaries, embraces growth, and celebrates success, your search ends here

About the Role

As the Executive Assistant, you'll be the CEO & Operations Manager's trusted partner, ensuring their time, focus, and energy are aligned with business priorities. From managing dynamic calendars to coordinating travel, preparing high-level presentations, and handling personal tasks, you'll be the engine behind their productivity and peace of mind.

Key Responsibilities

• Calendar & Meeting Management: Own the CEO's schedule, prepare materials, and ensure they are always a step ahead.
• Communication Mastery: Be the gatekeeper and facilitator for internal and external communications.
• Travel Coordination: Create seamless travel experiences by managing all logistics with precision.
• Presentation & Documentation: Craft compelling slides and organize meeting notes to drive clarity and action.
• Personal Support: Tackle personal errands, from scheduling home services to purchasing items.
• Efficiency Champion: Spot opportunities to improve processes and implement solutions.
• Recruitment Support: Help operations team to screen candidates and arrange interviews.
• Operations Support: Office & administration tasks to support the day to day operations of the business.

What Success Looks Like

• 95%+ conflict-free scheduling with fully prepared meetings.
• 100% travel logistics excellence, with minimal disruptions.
• 90%+ communication clarity, keeping stakeholders aligned and informed.
• Proactive problem-solving, anticipating needs before they arise.

About You

You're a self-starter who thrives in an environment that values excellence and ownership. You bring energy, precision, and professionalism to everything you do.

Required Skills & Experience

• 5+ years supporting senior executives in a similar role.
• You are based in Auckland with the ability to work in the CBD 2 days a week and 3 days flexi.
• Exceptional organizational and time-management skills.
• High emotional intelligence, with the ability to anticipate needs and build relationships.
• Tech-savvy, with proficiency in Google Suite and project management tools.
• Bachelor's degree in Business Administration or related field (preferred).

If you're ticking the list above, then for you, we offer the following benefits...

• A dynamic work environment where your ideas and contributions drive results.
• The chance to work alongside an inspiring CEO & Operations Manager who value growth and innovation.
• Opportunities to grow your skill set and advance your career.
• A culture where excellence is celebrated, and your success is our priority.
• Upskilling is an important part of our culture, for example we are part of coaching programs ourselves spending over $1.5m on company training since 2004. Including Boardroom with Taki Moore, Cole Cordon's programs direct response, Copy Courses, Digital Marketer and many others.
• Highly motivated and skilled team members. You're surrounded by people you can learn from.
• Good work/life balance, many of our team are into fitness, food, family and travel with some competing in golf and tennis tournaments, ultra swims and doing European summer trips.
• Career progression. We mentioned we're growing and we aren't kidding… We expect the right person to be a leader of the company someday, at the very least, making phenomenal money and growing with us.

We want an Executive Assistant Extraordinaire who will be the CEO's & Operations Manager's right hand as we scale to the next level.

The foundations have been laid…

We're ready to move full speed ahead and are looking for the perfect partner to take charge of organization, communication, and execution — ensuring nothing falls through the cracks while driving the CEO's productivity and focus.

If this sounds like you…

Please apply by completing the application as follows

Applications will ONLY be considered if the following is attached along with your resume and cover letter:

A max 2min second LOOM video answering these questions:

• Why do you want to be our Executive Assistant?
• How many years experience do you have supporting senior executives in a similar role?
• Tell us about a time you solved a challenging problem for a senior leader.
• How do you stay organized under pressure?
• What makes you the best fit for this role?

If your application progresses to the next round of interviews, we will reach out to have a 15min discussion over the phone.

How do your skills match this job?

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• How many years' experience do you have as an executive assistant?
• Do you have experience in administration?
• How many years' experience do you have in the construction industry?

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