Event Manager

Our purpose

ecoPortal health and safety engagement software helps organisations amplify workplace safety. We give leaders the data they need to create awe-inspiring safety cultures that ignite their team's potential.

Engaged teams are the beating heart of industry-leading, odds-defying workplaces, and we're committed to helping clients achieve that.

Our mission is simple: create engaged cultures and healthier environments for all.

Who are we?

We're a real Kiwi tech success story, built from the ground up. What started as a university venture, has now grown into a leading software company, with a vision of transforming the health and safety industry as we know it.

Through our years, one thing has remained constant: we're anchored by our commitment to championing people. That commitment begins from the ground up—with our own team.

Our team culture is an organic creation built by our people, for our people. Differences are celebrated here, and we firmly believe that our diverse lived experiences work together to make us stronger as a whole.

The Opportunity

The Events Manager at ecoPortal is a pivotal role in our mission to own the health and safety community space on a global scale. As we rapidly scale, our events strategy is the cornerstone of brand amplification, customer engagement, and market leadership. This role is not just about execution—it's about crafting transformative experiences that position ecoPortal as the definitive authority in our industry.

You will be responsible for the end-to-end strategy, execution, and optimisation of our in-person and virtual events, from flagship global conferences to high-impact executive roundtables.

Working cross-functionally with marketing, sales, and partners, you'll ensure our events drive business growth, deepen customer relationships, and expand our industry influence. Your ability to think strategically, execute flawlessly, and continuously innovate will be crucial to your success.

If you're a visionary event leader who thrives in a fast-paced, high-growth environment, this is your opportunity to shape the future of ecoPortal's event strategy and leave a lasting industry impact.

Key Responsibilities

1. Develop and execute the event marketing strategy in alignment with ecoPortal's pipeline creation and customer success goals, and in association with the Senior Events Operations Specialist, Community and Client Events Specialist and the Events Coordinator.
2. Plan and execute successful internal and external events, alongside the wider events team leaders, including trade shows, conferences, online events, customer workshops, community and local forums and events and product/partnership launches.
3. Manage all aspects of event planning and execution in association with the Senior Events Operations Specialist, Community and Client Events Specialist and the Events Operations Specialist including event topics and speakers, presentations, venue selection, budgeting, logistics, and post-event analysis.
4. Create/conceptualise and collaborate with the marketing team to manage the event marketing materials, including email campaigns, landing pages, social media promotions, and content marketing collateral.
5. Manage the overall budgets for all events in collaboration with the other events leads.
6. Manage and plan the ePIC events (NZ and AU) alongside the Senior Events Operations Specialist and Community & Client Event Specialist.
7. Manage ecoPortal owned Prospect events.
8. Develop and manage relationships with ecoPortal prospects and build a sense of community.
9. Develop and enhance strategies and tactics that empower our sales team to maximise engagement and conversion opportunities at every event.
10. Liaise with the Sales team to ensure that all leads generated from events are followed up on in a timely and effective manner.
11. Evaluate the success of events and report on key metrics, including attendance, lead generation, pipeline contribution, and ROI.
12. Develop and manage relationships with industry influencers, thought leaders, event organisers, and industry professional organisations.
13. Collaborate with AEs, content and creative, CSMs, and PCC to brainstorm event ideas.
14. Nurture and develop a meaningful relationship with key stakeholders.
15. Direct reports: 3 - Senior Events Operations Specialist, Community and Client Events Specialist and the Events Coordinator.

General responsibilities

1. Be punctual and work the hours and times specified.
2. Prioritise workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard.
3. Support and help develop a positive workplace culture.
4. Demonstrate excellent interpersonal communication skills.
5. Responsibly manage all business resources within accountability levels.
6. Undertake all duties and responsibilities outlined in this Job Description and all other duties as required by the business.
7. Comply with all employment obligations.
8. Promptly undertake to complete all reasonable and lawful instructions and directions given. Serve the business in good faith, promoting and protecting the business' best interests.
9. During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfilment of the duties, responsibilities, obligations and instructions related to employment.
10. Demonstrate through your own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace.
11. Willingness to travel as required to support event activities.

Skills and Experience

1. Minimum 3-5 years of experience in a similar event management role, ideally for a B2B software company, in a global setting.
2. Strong people management skills and experience, ability to lead and inspire a team of 3 to achieve excellence.
3. Have a true passion for providing a world-class event experience to our audience by delivering high quality and delightful experiences across various types of events.
4. Have the ability to help connect with our audiences on a deeper level with relatable and meaningful narratives.
5. Extreme attention to detail and deadlines; ability to plan and execute on multiple events in parallel.
6. Great at structuring, organising, and keeping up with multiple action tracks and deadlines.
7. Excellent project management, organisational, and English communication skills.
8. Have the reflective and dual mindset in evaluating the performance of our events from a qualitative as well as quantitative perspective with a view on ROI from a Pipeline Creation while also from a Customer Success perspective.
9. Strong collaboration skills enabling you to work well with others across the organisation including designers, marketers, product managers, sales and customer success.
10. A willingness to learn and a desire to continually improve on your skillset in order to grow in the role.
11. High levels of motivation, a strong work ethic and a great attitude.

Perks & Benefits

37-hour working week & flexible working.

Hybrid working

Health insurance: we offer health insurance for all of our team members. Plus 25% discount to include cover for children and partners.

2 degrees phone plan: We pay for your monthly plan, texts, calls and unlimited data.

5 weeks annual leave + birthday leave.

Parental leave: an extra week of paid parental leave following a child's birth or adoption.

Community: a paid volunteer day to engage in volunteer work and community service.

De'Longhi coffee machine, NutriBullet for smoothies, weekly fruit, breakfast items and Karma Cola beverages available for all ecoPortalers to enjoy.

We have fun: quarterly massages, team lunches, monthly social drinks, a retreat space to relax and unwind, in-house events and activities including a pool table competition.

What's next?

It's time to introduce yourself We're excited to hear from you. Please upload your resume, cover letter, and any other information, documents and links that will help you stand out.

Find out more about us on our social media platforms, or head over to our website www.ecoportal.com.

ecoPortal is an equal opportunity employer.