Facilites Contract Manager

1 week ago

Hamilton, Waikato, New Zealand Hamilton City Council Full time

Company Description

This position sits within our facilities team under the umbrella of the Infrastructure and Assets Group. Council owns over 300 buildings that support the various Council activities and services. Our facilities team provides in-house facilities management services for these buildings and structures. Included in this is the management of our Corporate buildings, including the main Municipal and Caro buildings.

They make sure our facilities are in great condition and managed well, so we can all do our best work on behalf of the city. They provide maintenance forecasting, building compliance, contract management and energy management to each of the activities.

Job Description

He angituutanga: The opportunity

In this role you will be responsible for a wide range of Facilities Services, Compliance and Supply contracts. From procurement through to contract management, you will support the wider facilities team with hands-on operational management of our varied contracts. Working closely with procurement you will ensure that all our services are procured as per Council's Procurement Policy.

You will be working with a diverse range of stakeholders including our sites, internal business support units (finance, health and safety), building occupiers, tenants, and contractors.

Some of the key outcomes for this role include:

  • All contracted services are compliant with the terms and conditions of the contracts.
  • Stakeholders are engaged in the scoping of contracted services; relationships are developed and successfully maintained.
  • Procurement of new services achieves cost savings, operational efficiencies, and improved quality.
  • Contract financials are kept up to date including cost escalations and variations.
  • Onboarding of new contractors has minimal operational impact.
  • Contracts are routinely audited to ensure that Council is receiving all deliverables as stated in each contract.
  • Non-delivery / non-performance is managed.
  • Contractors are managed in a professional manner with no justified adverse stakeholder and or contractor feedback on performance.
  • All contracted works or services are carried out in a manner that meets Council's safety standards.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

  • 3+ years' experience in contract procurement and management.
  • Relevant tertiary qualification desirable but not essential.
  • Analytical ability and business acumen.
  • Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external).
  • Ability to operate independently, anticipate requirements and monitor workload.
  • Able to deal with ambiguity.
  • Advanced written communication and presentation skills.
  • Financial analysis and modelling skills.
  • Experience working in local government preferred.
  • Experience in managing Contracts for Services in Facilities setting preferred but not essential.

Additional Information

He aha te wariu o te utu kaimahi? | What's the salary?

Circa $110K dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer

  • Flexible by choice; an award-winning flexible working policy.
  • Opportunities for professional development.
  • Two Wellbeing days per year.
  • Free health insurance through Unimed including hospital/surgery grade cover and discounted membership rates for family members.
  • Free annual health checks and flu vaccination.
  • Ability to purchase additional annual leave.
  • Eye testing/glasses cost reimbursement.
  • Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei: Apply Now

  • View the position description.
  • Click apply.
  • Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 16/04/2025

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role.

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.

Seniority level: Not Applicable

Employment type: Full-time

Job function: Management and Manufacturing

Industries: Civic and Social Organizations

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