Office Manager

6 days ago

Auckland, Auckland, New Zealand Environmental Defence Society Full time

$42,000 pa (pro-rated from a FTE of $70,000)

The Environmental Defence Society (EDS) is recruiting a part-time Office Manager & Bookkeeper to oversee and support its staff and operations. Working 3 days per week in our Ponsonby Auckland office, the role is a dynamic mix of general office administration, communications and book-keeping.

EDS is Aotearoa New Zealand's leading legal environmental NGO. We run two significant conferences annually, undertake environmental litigation, produce policy reports on key environmental issues and regularly engage with government and stakeholders. It is a busy and professional working environment.

If you have previous bookkeeping (including knowledge of MYOB) and administrative support experience, and want to be part of a highly motivated team that strives for improved environmental outcomes, we would love to hear from you.

Responsibilities

Accounts

  1. Support EDS's bookkeeper with reporting
  2. Knowledge and use of MYOB, including raising invoices
  3. Undertake basic financial reporting, including coding and production of cashflow

General office administration

  1. Manage the central email inbox
  2. Answer office phone and relay messages to staff
  3. Order stationery and office supplies
  4. Manage matters relating to the office premise
  5. Collect mail weekly from EDS Post Box

Communications

  1. Load and email out press releases and EDS monthly newsletters (text provided by staff)
  2. Organise and send EDS social media
  3. Source high quality images for EDS's communications

Publications

  1. Mail out publication orders
  2. Circulate copies of publications to contributors, EDS Directors and others
  3. Undertake 6-monthly stocktake of publications
  4. Keep EDS's online bookstore current

Website

  1. Ensure the hosting of EDS's website domains remain current
  2. Co-ordinate development of new website content
  3. Regularly update the website with new content provided by staff

Conferences

  1. Process conference registration payments
  2. Assist the Events Director as required in the lead-up to conferences
  3. Assist with conference organising onsite

Other

  1. Database management
  2. Organise Board and Finance Committee Meetings
  3. Provide business support as required to the CEO and the COO.

Please apply directly to us by emailing your CV and covering letter to manager@eds.org.nz.

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