Office Manager

7 days ago

Auckland, Auckland, New Zealand Maintenance Partners Limited Full time

Job Title: Office Administrator

Location: Auckland, New Zealand

Employment Type: Full-Time

About the Company

Renovations South Ltd is a dynamic and growing company in Renovation/Construction sector. We pride ourselves on fostering a positive work environment where team members are valued and encouraged to grow. We are currently seeking an enthusiastic and organized Office Administrator to join our team in Auckland.

Job Overview

The Office Administrator will play a crucial role in ensuring the smooth operation of our office. This position involves a wide range of administrative tasks, from managing communications to maintaining office supplies, and providing support to different departments. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks with efficiency and professionalism.

Key Responsibilities

* General Office Management:

* Ensure the office is well-maintained, organized, and equipped with necessary supplies.

* Oversee office maintenance and liaise with building management as needed.

* Administrative Support:

* Manage phone calls, emails, and correspondence.

* Schedule meetings, appointments, and manage calendars for senior staff.

* Prepare and distribute internal communications, memos, and reports.

* Assist in organizing company events, meetings, and conferences.

* Document Management:

* Maintain and update company records, including HR files, contracts, and other important documents.

* Handle incoming and outgoing mail and deliveries.

* Financial Administration:

* Process invoices, manage petty cash, and assist with basic bookkeeping tasks.

* Liaise with suppliers and service providers regarding billing and payments.

* Customer Service:

* Greet visitors and ensure they are directed to the appropriate person.

* Respond to general inquiries and provide assistance to clients and customers.

* Team Support:

* Provide administrative support to other departments as needed.

* Assist with onboarding new employees and arranging necessary equipment and training.

Qualifications and Skills

* Experience:

* Previous experience in office administration or a related role is preferred.

* Skills:

* Strong organizational and multitasking abilities.

* Excellent written and verbal communication skills.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

* Basic understanding of bookkeeping and financial administration.

* Ability to work independently and as part of a team.

* Strong attention to detail and problem-solving skills.

* Education:

* A diploma or certificate in office administration, business administration, or a related field is advantageous but not required.

Personal Attributes

* Friendly and approachable demeanor.

* Proactive and able to take initiative.

* Reliable and punctual.

* Ability to maintain confidentiality and handle sensitive information.

Benefits

* Competitive salary.

* Opportunities for professional development and career growth.

* A supportive and collaborative work environment.

Job Types: Full-time, Part-time, Permanent

Pay: $24.00 – $30.00 per hour

Expected hours: 30 – 40 per week

Benefits:

* Profit sharing
* Visa sponsorship
* Work from home

Schedule:

* 8 hour shift

Ability to commute/relocate:

* Auckland City, Auckland: Reliably commute or planning to relocate before starting work (Required)

Experience:

* Xero: 1 year (Required)

Application Deadline: 30/04/2025

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