Events Coordinator

2 weeks ago

Christchurch, Canterbury, New Zealand Métis Nation of Ontario Full time

Closing Date: April 9, 2025

2 Positions Available

Hybrid Position

MNO's culture is at our core

The MNO workplace culture is full of potential ready to be unlocked. As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. When defining what MNO culture is, it's difficult, because of our diverse leadership styles, and the different programs and services offered. What that really means is there is a place for almost everyone under the MNO employer umbrella. We recognize people are different, and that is our source of strength. We bring opinions together, welcome healthy conflict, and look to always find answers, not problems.

  • Comprehensive employer-paid health benefits and pension plan
  • Generous vacation allotment starting at 15 days for regular employees and 20 days for management
  • Annual paid two-week holiday closure in December
  • 16 paid public and employer holidays
  • 15 paid health & wellness days
  • Challenging, multi-disciplinary work environment that fosters learning and professional development
  • Substantial educational incentive to promote personal and professional growth
  • An opportunity to make a direct or indirect impact on the lives of the Métis Peoples across the Province
  • Other perks
  • Employee Assistance Plan
  • Health care spending account
  • Bell Mobility's exclusive partner program
  • Dell member purchase program

About the Role

The Event Coordinator oversees various clerical and administrative tasks to support company operations and communications during special events. As part of the Event Support team, you will be key in planning, executing, and wrapping up events. Responsibilities include coordinating logistics, assisting with setup and teardown, managing communication channels, and ensuring a positive experience for all attendees.

What you will be doing:

  • Logistics Coordination:
    • Work closely with vendors and suppliers to ensure timely delivery of services and materials.
    • Work with Finance to coordinate, track, and reconcile all purchase orders and payment requisitions to the final payment of all services and materials.
    • Assist with vendor fair coordination.
    • Calendar Management
  • Set-Up and Breakdown:
    • Assist in the set-up and breakdown of event spaces, ensuring all elements are in place according to the event plan.
    • Support the dismantling process to ensure efficient and organized post-event cleanup.
  • Communication Management:
    • Support with event-related inquiries from emails, participants, vendors, sponsors, and internal teams.
    • Distribute information and updates to relevant stakeholders before, during, and after events.
  • Attendee Engagement:
    • Ensure a positive experience for attendees by aiding, answering questions, and addressing concerns during events.
    • Collect feedback to identify areas for improvement in future events and post-reporting.
    • Send post-event surveys and collect data to aid in post-reporting.
  • Collaborate with cross-functional teams to align event objectives and goals, including branch coordination and finance.
  • Communicate effectively with team members to ensure everyone is well-informed and on the same page.
  • Problem Solving:
    • Understand the key stakeholders to quickly and effectively address any issues or challenges that arise and ensure decisions align with the objectives to ensure the smooth progression of activities.
  • Documentation and Reporting:
    • Maintain accurate records of event details, expenses, and other relevant information.
    • Document formatting.
  • Inventory control:
    • Contribute to post-event reports on recommendations for future improvements.
  • Working Conditions:
    • With advance notice, the role may require working evenings, weekends, and holidays, especially during peak event seasons. Travel may also be necessary depending on the nature of the events.

Qualifications:

  • Previous experience in event coordination or related roles, a minimum of 1-3 years with post-secondary education in events management.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Detail-oriented with the ability to troubleshoot and problem-solve.
  • Familiarity with event management software/tools is a plus.
  • High level of proficiency in Microsoft Office – Outlook, Excel, Word, PowerPoint

Positions at the MNO may require the following:

  • Current CPR/First Aid certification or ability to obtain
  • Completion and maintenance of Vulnerable Sector Verification
  • A reliable vehicle (or ability to rent), driver's licence, $1,000,000 liability insurance, and a clean driving record
  • Flexibility to work extended hours as necessary
  • Ability to occasionally travel within Ontario for limited periods

AODA Statement

The Métis Nation of Ontario commits to providing accommodation as required by the Ontario Human Rights Act, unless to do so would cause undue hardship. Accommodations will be provided in accordance with the principles of dignity, individualization, and inclusion. The Métis Nation of Ontario will work cooperatively and in the spirit of respect with all partners in the accommodation process. These accommodations will extend to all aspects of the employment relationship including recruitment and selection.

Please email human resources if you require an accommodation during the hiring process.

Special Services Organization

The Métis Nation of Ontario is a special services organization. All applicants are encouraged to apply. Preference may be given to qualified applicants who meet the requirements for MNO Citizenship as per the MNO Bylaws and who are in good standing.

The Métis Nation of Ontario uses Artificial Intelligence (AI) to help in the screening and assessing of applicants within our Applicant Tracking System (ATS).

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