Event Operations Specialist

2 weeks ago


Christchurch, Canterbury, New Zealand Métis Nation Of Ontario Full time

Company Overview:

Métis Nation of Ontario is a special services organization committed to providing accommodation as required by the Ontario Human Rights Act. We value diversity and strive to create an inclusive workplace culture that fosters growth, learning, and professional development.

Job Description:

About the Role

The Event Operations Specialist oversees various clerical and administrative tasks to support company operations and communications during special events. As part of the Event Support team, you will be key in planning, executing, and wrapping up events.

Responsibilities include:

  • Logistics Coordination: Work closely with vendors and suppliers to ensure timely delivery of services and materials.
  • Calendar Management: Set up and manage event calendars, ensuring all necessary details are accounted for.
  • Communication Management: Support event-related inquiries from emails, participants, vendors, sponsors, and internal teams.

What You Will Be Doing

Logistics Coordination:

Work closely with vendors and suppliers to ensure timely delivery of services and materials. Collaborate with Finance to coordinate, track, and reconcile all purchase orders and payment requisitions to the final payment of all services and materials.

Set-Up and Breakdown:

Assist in the set-up and breakdown of event spaces, ensuring all elements are in place according to the event plan. Support the dismantling process to ensure efficient and organized post-event cleanup.

Problem Solving:

Understand the key stakeholders to quickly and effectively address any issues or challenges that arise and ensure decisions align with the objectives to ensure the smooth progression of activities.

Benefits:

  • Comprehensive employer-paid health benefits and pension plan.
  • Generous vacation allotment starting at 15 days for regular employees and 20 days for management.
  • An opportunity to make a direct or indirect impact on the lives of the Métis Peoples across the Province.

Required Skills and Qualifications:

  • Previous experience in event coordination or related roles, a minimum of 1-3 years with post-secondary education in events management.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.

Working Conditions:

  • With advance notice, the role may require working evenings, weekends, and holidays, especially during peak event seasons.
  • Travel may also be necessary depending on the nature of the events.


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