Personal Assistant

2 weeks ago

Wellington, Wellington, New Zealand Department of Conservation Full time
Are you a skilled administrator wanting to align your passion for conservation with your day-to-day mahi?

  • You will make strong connections across the organisation, with plenty of opportunity for growth and professional development
  • Permanent, fulltime role based in Wellington; flexible working supported.
Toitū te marae a Tāne-Mahuta, toitū te marae a Tangaroa, toitū te tangata
If the land is well and the sea is well, the people will thrive

Te Papa Atawhai, Department of Conservation (DOC) serves to protect and sustain nature across Aotearoa.

We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi.


We do this by:
- protecting land, waters, species, ecosystems, and cultural heritage for conservation purposes
- managing threats and adverse impacts
- being a voice for conservation
- connecting people to nature.


Join the Department of Conservation (DOC) and support our Director Biodiversity System and Aquatic within our Biodiversity, Heritage and Visitor Group.

This is your chance to be part of a key leadership team within the Department, supporting a dynamic group of professional systems thinkers, science and technical advisors and make a real impact for biodiversity in Aotearoa.

He angitūtanga | About the role

We are seeking a talented and driven Personal Assistant to join us and to help make a lasting impact for biodiversity in Aotearoa, New Zealand and in international waters.

As one of the key administration supporters to the managers and the wider Unit, you will be the Unit go-to.

You will help managers complete any Payroll and HR paperwork for their staff, be involved in recruitment logistics, track any incoming requests from the Minister's Office, and will often be a connection between the Unit and other parts of the Department, i.e.

Payroll, Government Services, Facilities etc.

Ngā pūkenga me ngā wheako | Skills and experience

With your can-do attitude and your engaging and personable manner, you will have the ability to connect and collaborate with a wide range of people.

If you have the following attributes, we are keen to hear from you:

  • PA or administration support experience.
- highly organised with the ability to manage schedules, calendars, and tasks effectively.
- ability to build effective working relationships with a range of stakeholders.
- strong attention to detail coupled with the ability to effectively prioritise tasks and manage time.
- proficient in Microsoft Programmes i.e. Outlook, Word, Adobe, MS teams

  • IT savvy with the ability to learn new systems quickly.
- ability to exercise discretion when dealing with confidential/ sensitive work.
- a positive can-do attitude and excellent communications skills.

Desirable
- experience in travel and event coordination.
- knowledge/understanding of Government.

Mō te tīma | About the team

This is an exciting and varied role, which will give you great insight into the world of biodiversity, climate and aquatic advice within the Government sector and will help you establish strong working relationships across many parts of the Department.

You will be working with the team leading the implementation of Te Mana o te Taiao - Aotearoa New Zealand Biodiversity Strategy and coordination of DOC's climate change work.

You will become a key member of the leadership team supporting a range of biodiversity and climate system, marine and freshwater professionals.

Ngā āhuatanga kei a mātou | What's in it for you?

Te Papa Atawhai is committed to fostering a diverse workforce that represents the communities we serve, creating an inclusive workplace culture, supporting the relationship between Māori and the Crown, and lifting our cultural capability.

We encourage our people to bring their authentic self and unique perspectives to work, in pursuit of our collective aspirations.


Our commitment to well-being and professional development includes:
- flexible working opportunities suited to your role

  • 4 weeks + 3 days annual leave per year
- career development, secondment and training opportunities to help you realise your goals
- study assistance in programmes that are relevant to your work

  • Employee Assistance Programme (EAP) and discounted medical insurance
- great discounts on DOC accommodation and outdoor apparel and gear so you're ready for your next adventure

  • Te Pukenga Atawhai
  • Cultural Capability Development Programme


The salary range for this position is $66,535 to $83,906 with the starting salary of the successful applicant being based on their relevant skills and experience.

Eligibility to work in New Zealand is mandatory - this includes holding a valid work visa that covers the whole period of employment.

Rā katinga | Applications close at 5 pm on Sunday, 6 August 2023

Taupānga | Job reference:
DOC/1729377

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