Executive Support

2 weeks ago

Christchurch, Canterbury, New Zealand New Zealand Ministry of Justice Full time
Christchurch Justice and Emergency Services Precinct

  • Provide critical trusted, advice, and support to the Precinct Manager and their wider team.
  • Be instrumental in designing operational policies and procedures to add value for all precinct
partner agencies and support the Precinct Governance Group initiatives.

effective customer-centric services

Te whiwhinga mahi/The Opportunity


We are currently seeking an experienced Executive Support person, to work with the Precinct Manager and team, supporting the management, planning, and delivery of secretariat requirements.

This includes improvement initiatives, business-as-usual process, and procedure fixes that support the transition of partner agencies within the multi-agency Justice and Emergency Services Precinct.

Reporting to the Precinct Manager, this is a challenging role within a team which is tasked with supporting the establishment and ongoing management of the partner agencies across the
Precinct. Including overseeing the day to day running of the precinct property and interagency partnerships.

The Precinct brings together all justice and emergency services in one purpose-built, leading-edge precinct in central Christchurch. A key feature of the Precinct is the collaboration of eight agencies - sharing building services, information technology, infrastructure and support services, custodial facility,
and meeting and training facilities.


The Executive Support role works collaboratively within the Commercial and Property team by administratively supporting all secretariat requirements for the Precinct Management Team.

The key
focus is to manage some of the following activities:

  • Administrative support for the Precinct Manager and wider team
  • Ensure that the administrative activities of the Precinct Management Team and the Precinct Manager's office are carried out in an effective manner by:
  • Co-ordinating all administrative matters.
  • Establishing and maintaining an appropriate information management and filing system which meets the needs of the Precinct Manager and the team Monitor budgets of the Precinct Manager and report variances and anomalies after discussions with appropriate managers and employees of the Ministry.
  • Assist with the financial management of the Precinct accounts.
  • Ensure internal audit requirements are up to date including Health and Safety records in accordance with our responsibilities under the Health and Safety at Work Act 2015 and make visible those H&S requirements across agency stakeholders.
  • Development of Internal communications for crossagency updates and information.
  • Support the Precinct Manager in the administration of all crossagency health and safety initiatives, meetings, and communication.
  • Develop a working knowledge of Precinct building performance management to be able to respond to and give low level advice to enquiries coming into the property office and escalate where necessary.
  • Oversee cross agency Precinct social events; work collaboratively across agency to ensure any joint ventures are supported.
  • Support the administration of new processes and standard operating procedures as led by the property team.
  • Work collaboratively with the Advisors and Coordinators to develop material for release across agency.
  • Carry out MoJ due diligence checks, including necessary personnel checks, and additional tasks when required to support the Property Management team and wider Precinct.


The Executive Support role supports a culture that focuses on the customer, continuous improvement, and standardisation, accountability, and employee engagement.


He pūkenga tou/Skills and Experience
To be successful in this role you will have the following experience, skills, and attributes:

  • Providing advice in a complex customer-centred organisation, ideally, but not essentially in a multi-government environment.
  • An understanding of project, building, and facilities administration.
  • Senior level executive support experience, especially with minutes, written communication, reports and delivering presentations to a high standard.
  • Understanding of financial systems, OPEX and CAPEX cost allocations.
  • Communicating with a wide range of audiences, understanding the publicsector systems, and governmental agency processes.
  • Exercise sound judgement and political sensitivity.

Ko wai mātou/Who we are
The Ministry of Justice provides a range of justice services around New Zealand. We have more than
3000 people working across 120 locations around the country, all working towards our vision of a safe
and just New Zealand.

Utu ā-tau/Salary**This is a full time, permanent position based in the Justice and Emergency Services Precinct in the
centre of Christchurch. The salary range for the role is $56,729 to $78,441.

How to apply:

Applications close on Sunday 2 July 2023.

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