Taituarā Executive Assistant

Z has a clear purpose: Powering better journeys, today and tomorrow. As one of New Zealand's largest transport energy companies, we have a commitment to delivering safe, secure, and reliable transport energy – with the opportunity to deliver new journeys, with new energy solutions in a changing world.

We are proud to be the Kiwi contingent in the Ampol Group, an independent Trans-Tasman energy company, with trading offices across the globe, which are united behind our shared purpose. While many of the challenges and opportunities we face go beyond national boundaries, together we have the scale, influence, and capability to deliver for our customers, communities, and our people.

With one of our talented Taituarā Executive Assistant's on parental leave  we have an opportunity to join our cohesive team of EA's within the Z whānau. Supporting multiple GM's with high level, influential EA support, you will work as a trusted partner, allowing our Executive team to get after what matters to Z and deliver on Z's ultimate goal.

In addition to the usual Executive Assistant duties; advanced diary and email management, GM and stakeholder travel, financial administration and advanced administrative support to our Executive GMs, in this role you can showcase your ability to understand and impact what is important to those you are supporting and delivering outcomes to help solve what matters. As a team you will flex and support the wider Z Leadership Team as required.

This role could be fulltime or 0.8 with Fridays off. We are looking for a 20th January 2025 start through to 18th September 2025.

You will have the opportunity to

• Provide a high level of diary and inbox management, ensuring smooth arrangements and making decisions on priorities while liaising with internal and external stakeholders
• Arrange travel and meetings by developing itineraries and agendas and all logistics
• Co-ordinate papers and meeting materials including the arrangements of meetings and following up on actions and outcomes
• Take minutes during Crisis Management meetings and Leadership meetings
• Create presentations and materials using PowerPoint, Miro and other tools
• Work closely with your Executives to understand their priorities and preferences and pave the way to delivering the necessary outcomes
• Support with planning and running of company and BU events

What you'll bring to Z

• Strong experience as an EA at an executive level within a commercial organisation
• A natural organiser, you will be used to having multiple demands from many channels and being across it all
• Minute taking skills to capture key actions from meetings and condense these into notes to share with stakeholders
• Technically savvy, we use a range of tools here at Z so being competent and comfortable with digital tools is a must
• An eye for detail, ensuring that your work is thorough and accurate
• A great attitude and proactive nature, this is a busy role that will require you to operate at a high level with loads of energy
• The ability to build connection, you will support multiple GM's with different working styles and interact with a range of people in this role
  
  strong time manager, others to achieve agreed deadlines.

And of course, you'll be passionate about what matters to Z, embracing and living our values to help us deliver on our aspirations and broader commitment to Aotearoa New Zealand.

Don't meet every single requirement? At Z we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

What we can offer you

• A competitive remuneration package including enhanced employer contribution for KiwiSaver
• The balance of hybrid working, enjoy some of your week at home and some in our welcoming office space
• Access to Z's Benefits & Recognition platform providing you access to retail discounts and cashbacks at over 150+ retailers in Aotearoa New Zealand that assist with everyday living expenses
• The opportunity to contribute and be part of a supportive team that is here to make a difference
• A chance to build your own capability through learning from some of the industry's most knowledgeable people who have a desire to share their insights along with access to upskilling opportunities and career development across the organisation
• Two days a year to do Good in your Hood, though our volunteering scheme, a chance for you to help others in your community in a meaningful way to you

The base salary range for this role is $85,000 to $99,400 per annum, we also offer a 5% KiwiSaver employer contribution. 

Why Z?

Z has always been a proud Kiwi company. We're aspirational for our future, confident of our role in Aotearoa New Zealand's success and deeply loyal to our customers, communities and people.

At Z we focus on achieving extraordinary outcomes by setting the appropriate context, rather than by telling our people what to do. By doing this, high performing and talented people deliver better results and are more personally fulfilled.

We care deeply for our people while pushing them to achieve their best as individuals and collectively as an organisation. Our flexible working approach and Rainbow Tick and Gender Tick accreditations - backed by our strong company values, Tū Kaha Stand Up, Tū Maia Speak Out, Tū Kotahi Side by Side - have created an open and inclusive workplace that promotes personal development and is underpinned by a desire for our people and our communities to succeed.

One of the things we stand for at Z is Diversity & Inclusion. It is our belief that having a diverse workforce make it possible for our people to truly be themselves and deliver on our aspirations for Z.

We're distinctive in our approach and if you're up for a challenge, we'd love you to be part of it. If Z sounds like a place you believe you can add value and grow your own capability, then make sure you read Our Why. This is our founding document and provides further insights in what it means to part of the Z whānau.

If Z feels like a good match for your head and your heart, come join us for one heck of a journey

Whakauru | Apply

Please include a cover letter in your application, telling us why you're a great fit for Z.

Applications close: Friday 5th December 2025

Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.

To be considered for this position you must have the legal right to live and work in New Zealand.