Administrators - part-time and full-time

Options for full-time or part-time work.

Tēnā koutou katoa

*Ko wai mātou | About us as an organisation*

At Te Kura Matatini ki Otago/Otago Polytechnic, a business division of Te Pūkenga, we are committed to attracting, developing and retaining kaimahi (staff) who are passionate, creative, future-focused and dedicated to help set the direction for quality vocational and applied learning to meet tomorrow's needs.

We are guided by our values and we are proud to be Rainbow Tick certified. We aspire to create a working environment that is inclusive and meets the aspirations of mana whenua ensuring equity for Māori and increasing access for all.

*Mō te tūraka mahi | About the role*

The Administrator is a key member of our teams providing outstanding service to our kaimahi (staff) and ākonga (learners) in a specified service area or academic school at Otago Polytechnic

As an Administrator, you'll provide outstanding customer service to ākonga (learners) and support kaimahi (staff) in administrative functions.   As a School Administrator, you will be the frontline support, answering student inquiries, varied administration including academic processes, processing of accounts for the area, booking travel, and coordinating ākonga functions and events ensuring all of your mahi completed is customer-centred.

We have a variety of part-time and full-time positions coming available.  Please indicate your ideal hours of work in your cover letter.

*Ko wai koe | About you*

Our preferred candidates will be  detail-focussed, pro-active and committed administrators who have highly developed interpersonal skills, excellent written and oral communication skills, a positive and productive team attitude including the drive to be a highly functioning member of our teams. They will have outstanding relationship-building skills which are customer-centred.

You will have significant administration experience and be super organised.

To be successful in this role you will have:

• highly developed interpersonal skills
• great analytical skills
• excellent written and oral communication skills
• proficiency in MS Office
• experience in meeting and event coordination would be an advantage for School Administrator roles.
• a positive, proactive and  productive team attitude
• experience working with Finance One and travel bookings.

Excellent multitasking skills, strong problem-solving abilities, and the ability to manage time effectively, along with an active commitment to ensuring that timely services of the highest quality are consistently provided are essential.

A relevant tertiary qualification or equivalent experience is essential.  An understanding of cultural diversity and the ability to work with a variety of customers is preferred along with familiarity with the tertiary education sector.

The successful applicant will uphold our organisation's commitment to Te Tiriti o Waitangi by continuously developing and upholding your understanding of our obligations and connection with Te Tiriti as an individual and as an organisation

Through recognition, empowerment and inclusion, you will give greater acknowledgement to the unmet needs of Māori, Pasifika and disabled people and their whanau.

You will have demonstrable health and safety best practices and enjoy being part of a team who support each other.  You will easily be able to build and maintain relationships and communicate well via email, phone and face-to-face.

Tono ināianei | Apply now

For specific information please contact Vanya Thurston or

For a position description or to apply please click on the link.

Applications close 5pm, Wednesday 12 November 2025.