Program Co-ordinator

3 days ago

Auckland, Auckland, New Zealand Cubic Corporation Full time NZ$60,000 - NZ$90,000 per year
Business Unit:Cubic Transportation SystemsCompany Details:When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people's lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Job Details:

Job Summary:

The Project Coordinator assists Program Managers in the execution of multiple program-related tasks. In particular, this role will help to prepare deliverables, reports and briefings. This position is suitable for a an experience coordinator eager to develop their career.

Essential Job Duties and Responsibilities:

  • Establishes and maintains folders for document control and tracking
  • Supports and monitors all program activities from inception to completion including proposal development, product design, procurement, subcontracting, testing, delivery, installation and acceptance of the products and/or services
  • Supports the program managers in performing the following tasks: monthly status reports; Program Management Review (PMR) slides; provides meeting logistic support, including the development of agendas, phone contacts, meeting minutes and action item tracking;
  • Supports early or on-time deliveries of all required project/program documentation (CDRLs, etc.).
  • Monitors programs' Action Items (AI) lists and supports timely completion of open AIs
  • Performs financial management tasks, which may include invoice generation, preparation of information for the cost estimation team, SAP administration
  • Reports on risk management to help identify risk reduction on assigned programs
  • Coordinates and/or assists with proposal development, statements of work, specification development and major subcontract management

General Duties and Responsibilities:

  • Comply with Cubic's Quality Management System
  • Comply with Cubic Occupational Health, Safety and Environment policies and procedures
  • Comply with security in accordance with established policies and procedures of the organizations
  • Comply with Cubic Human Resources Procedures
  • Other duties as requested

Minimum Job Requirements:
 

Qualifications

Essential:

  • University degree in Project Management, Information Systems and Technology Management, Computer Science or other relevant discipline, or equivalent experience

Desirable:

  • Project Management Certification such as Prince2 or PMP

Skills/Experience/Knowledge

Essential:

  • 4 – 6 years' experience performing project administrative / coordination duties
  • Experience of demand management and schedule management
  • Experience working with SAP
  • Strong knowledge of project management processes and tools
  • Skilled user of SharePoint, MS Project and MS Office, MS Suite.
  • Certificate / Diploma in Project Management is highly desirable

Personal Qualities

  • Highly driven, self-motivated, and able to work unsupervised
  • Takes ownership of problem and sees it through to the end
  • Strong influencing skills with attention to detail
  • Exceptional written and verbal communication skills
  • Excellent time management and priority setting skills
  • Political sensitivity
  • Commercial acumen and financial awareness
  • Emotional maturity and stability
  • Able to cope with change and conflicting demands
  • An ability to stay calm under pressure

Condition of Employment:

Successful outcome of a National Police Check

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements.  Duties, responsibilities and requirements may change over time and according to business need.

#LI-DM1

Worker Type:Employee

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