Executive & PX Ops Specialist

About Us

At Basis, we're not just building a company — we're building the future. We're redesigning the electrical systems that power our homes to fight climate change, reduce household costs, and create a better future for generations to come. That means rethinking everything, not just what we build, but how we build it.

To do this, we need incredible people. People who are bold, creative, sharp, and thoughtful. People who care. People who move fast and think differently. That's where you come in.

The Role

We're looking for a highly organised, proactive, and detail-driven Executive & PX Ops Specialist to be the right hand to our CEO and provide essential overflow support to our People Experience (PX) team.

This is a hands-on role perfect for someone who enjoys variety in their day, juggling competing priorities, and anticipating the needs of others. You'll keep the CEO on track, manage the small but important details that make a big difference, support internal and external event organisation, and support our PX function with key administrative and coordination tasks.

Some of the things that you might be involved in include:

• Managing the CEO's diary, prioritising time effectively and ensuring they're where they need to be, when they need to be
• Booking travel, accommodation, and coordinating itineraries for the CEO and other members of the leadership team as required
• Preparing agendas, taking minutes, and managing follow-up actions for Board and leadership meetings
• Monitoring and responding to emails and messages on behalf of the CEO, ensuring timely, professional communication
• Researching and preparing briefing notes for meetings and events
• Deploying AI tools and automation to streamline CEO tasks and increase efficiency.
• Supporting with contract preparation, distribution, and tracking
• Assisting with job description creation, posting, and recruitment admin tasks.
• Drafting HR letters and coordinating their sending and follow-up
• Helping manage onboarding and offboarding processes
• Supporting the planning and delivery of company-wide events such as Christmas parties, monthly social gatherings, investor evenings, and milestone celebrations

We're not looking for a traditional EA - this role is perfect for a budding entrepreneur or someone who is interested in getting a foot in the door at a start-up and growing from there. If you are naturally organised, diligent, tech-savvy, proactive and want to learn then we want to hear from you. 

About You

We think you'll be a fit for this role if you have the following skills/or traits:

• Previous experience in a role requiring a high level of organisational skills, proactivity, and attention to detail (e.g. office/facilities management, UX/UI design, HR administration/recruitment, or customer service)
• Strong document creation and formatting skills
• Comfort taking minutes and managing meeting actions
• Tech-savvy and comfortable adopting AI tools to improve workflows
  
• A proactive problem-solver who stays two steps ahead
• Professional and discreet, with the ability to handle sensitive information
• Resilient, adaptable, and able to work at pace in a dynamic environment
• Determination and tenacity, maintaining a positive attitude in challenging situations
• Clear, candid and concise communication skills - both written and verbal, but also an ability to be kind and compassionate when dealing with others 

Some nice to haves include:

• An ability to leverage AI to build agents and automate workflows
• Exposure to HR, recruitment, or event coordination experience

Research shows that while men apply for jobs when they meet ~ 60% of the job criteria, women and other marginalised groups tend to apply only when they check every box. So if you think you have what it takes, but are not sure you check every box, we still want to hear from you

Benefits

• A competitive salary and employee share scheme (ESOP)
• Unlimited annual leave so that you can take the time that you need to re-energise
• Tools of trade, including laptop and headphone allowance
• Flexible hours - we focus on effort and outcomes, so adjust your hours around your children, hobbies, or other commitments
• A schedule of fun team events throughout the year (Lego Battlebots, table tennis, themed Friday drinks, and more)
• Office dogs + steady supply of fresh fruit and snacks in the office
• Access to Clearhead, our well-being programme which gives you 5x free sessions with a psychologist per year
• A commitment to diversity and inclusion: Pride Committee and partnering with Pride Pledge, DEIB Committee, EEO Policy and well-being strategy
• Parental leave policy that tops up wages to 100% for the primary caregiver for up to 22 weeks and up to 6 weeks for secondary caregivers (conditions apply)
• The opportunity to learn and develop from some of the best and brightest minds in the industry

Let's Talk

We'd love to hear from you No need to submit a cover letter - just click 'apply' to answer a few short questions of ours (we find this gives us more insight) and attach your CV.

If you have any questions about the role, fire them over to Steph