Business Administrator/EA Support

1 day ago

Whangarei, Northland, New Zealand Direction Recruitment Limited Full time

Business Administrator & Executive Support

Location: Whangārei

Position Type: Part-time, 30 hours per week (flexible configuration)

Reports To: Chief Executive Officer

Our client is a non-profit organisation providing meaningful, on-the-job training for young adults with learning and intellectual disabilities. They create real workplace environments through their own social enterprises, helping trainees build confidence, capability, and pathways into employment. Their work is grounded in purpose, community impact, and empowering people to thrive.

About the Role

The Business Administrator & Executive Support role is central to the success of the Trust. You'll act as the CEO's strategic partner—supporting decision-making, managing workflows, and ensuring key priorities stay on track.

You will also play a vital role in maintaining financial accuracy, supporting grant compliance, strengthening organisational systems, and enabling our Senior Leadership Team to operate efficiently. This position is ideal for someone who enjoys variety, takes pride in operational excellence, and is motivated by meaningful, mission-driven work.

Culture

Our client values balance, transparency, and modern systems that make work easier—not harder.

  • Work-life balance: Our client does not expect overtime. If competing deadlines arise, the team prioritise together and plan realistically.
  • Systems-led and streamlined: As a cloud-first organisation, their tools include Google Workspace, Xero, ApprovalMax, iPayroll and Fellow App. You'll also help embed future systems such as WhaleApp (for SOPs) and a CRM.
  • 5 Weeks Paid Annual Leave

Key Areas of Responsibility

  • Executive Assistant and Senior Leadership Team Support
  • Financial Administration
  • Board Support & Administration of Governance Policies and Procedures
  • HR, Payroll & Trainee Admin
  • Operational & IT Support for the Cloud-based systems

About You

You will bring professionalism, initiative, and a passion for strengthening operations in a purpose-led organisation. You will be comfortable navigating modern systems and supporting a neurodiverse environment with empathy and clarity.

Skills and Experience:

  • 3–5 years' experience in an Executive Assistant, business administration, or operations role.
  • Strong financial administration skills and hands-on experience with Xero, including Cost Centres and Tracking Categories.
  • Experience with iPayroll and ApprovalMax (highly desirable).
  • Proficiency with Google Workspace is essential; experience with new system implementation is an advantage.
  • Experience in HR administration and GST preparation.
  • Excellent organisational skills, attention to detail, and the ability to follow through.
  • Strong communication skills, with the ability to work collaboratively and independently.
  • A genuine connection to the Trusts' mission and commitment to supporting community-based non-profit work.

Send your CV and cover letter to:

Or to have confidential conversation call Paula on:

All applicants must have legal working rights to live and work in New Zealand, either as NZ resident, or by having a valid NZ Work visa.

Due to NZ Immigration requirements, we will not be able to support visa applications for this role.

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