Office Administrator

3 days ago

Tauranga, New Zealand The Clean Bayfair ltd Full time

Job Duties
- Office Administrator
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- update and maintain office policies as necessary
- Organize office operations, management and procedures
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office budget, ensure accurate and timely reporting
- Provide general support to visitors
- Do hiring as per the needs
- Supervising, mentoring, training, and coaching office staff and delegating assignments to ensure maximum productivity.
- Address employees queries regarding office management issues (e.g. stationery, and travel arrangements)
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Creating presentations and other management level reports
- Improve employee and client relation rates through active communication and problem solving efforts
- Manage employee schedules and troubleshoot scheduling conflicts as they arise
- Monitor and record client enquiry data
- Evaluate staff performance
- Design filing systems
- Manage and Ensure filing systems are maintained and up to date
- Ensure protection and security of files and records
- Check stock to determine inventory levels
- Anticipate needed supplies
- Verify receipt of supply

OTHER SKILLS- MINIMUM 6 MONTHS to 1 year - RELEVANT WORK EXEERIENCE or RELEVANT QUALFICATION -will an advantage for role.

Business open for 7 days - weekend shifts must be in roaster.

HOURS FOR WORK WEEKLY - 35-45

**Job Types**: Full-time, Permanent

**Salary**: $27.76 - $30.00 per hour

**Benefits**:

- Employee discount
- Professional development assistance
- Visa sponsorship

Schedule:

- Shift work
- Weekend availability

Ability to commute/relocate:

- Tauranga, Bay of Plenty: Reliably commute or planning to relocate before starting work (required)

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