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Personal Assistant to Director

2 weeks ago

Christchurch, New Zealand ANGEL MOTORS LIMITED Full time

Assistant to the director

Pay rate -$28-$30 /h

Working hours - 30-40 per week

We are looking for a versatile and highly-organized personal assistant to perform administrative duties for the director. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the director. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

**Personal Assistant Responsibilities**:

- Reporting to the Director and performing secretarial and administrative duties.
- Entering data, maintaining databases, and keeping records like work, timesheets and other any record keeping in regards to the compliance of the business.
- Liaising with internal departments, answering calls, and making travel arrangements for the Director.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.
- Allocating work to the staff
- Liaison with an accountant
- Meet customers (car yards) to get long term contracts

**Personal Assistant Requirements**:

- 1-2 years of experience in a management job would be advantageous.
- note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Excellent written and communication skills.
- Exceptional interpersonal skills.

**Salary**: $28.00 - $30.00 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Christchurch, Canterbury: Reliably commute or planning to relocate before starting work (required)