Administrator

1 week ago

Auckland City, New Zealand HAYS Full time

Awesome opportunity for an enthusiastic and motivated administrator / scheduler.

**Your new company**
Our client is an industry-leading HVAC/mechanical services contractor within New Zealand and the Fiji Islands. Delivering specialist services to the highest standards means customers can rely on a proven record of accomplishment, industry expertise and the assurance that our capable and experienced team will keep systems operating at full potential. With more than 60 years' experience providing complex or unique HVAC / mechanical design, installation and service solutions nationwide, we understand what it takes to ensure high quality projects are completed on time, safely and within the agreed budget. Over the years, they have grown to employ more than 300 full-time employees operating out of Auckland, Wellington, Hamilton, Whakatane, Christchurch, Queenstown, Suva, and Nadi.

**Your new role**
The role will be operating under high pressure and dealing with conflicting priorities as well as the needs of multiple stakeholders. The position therefore requires the individual to plan, organise, and prioritise their work in order to meet strict deadlines and provide timely and accurate information to all stakeholders. Key tasks:

- Allocate service calls to Service Technicians or Subcontractor as appropriate
- Continual liaison with the Service Technician or Subcontractor on the status of emergency calls to ensure the fault is being attended to within emergency timeframes
- Monitor and record daily all movements of field service personnel.
- Ensure statistical information is produced, collated and analysed on a daily basis to assist in evaluating the efficiency of the team and to inform resource allocation and service improvements.
- Follow-up on purchase orders issued to ensure costs and other details are finalised.
- Management of office filing and archiving including service requests to support our customers. An effective, accurate and tidy filing system.
- Provide timely and accurate information as required by the Administration Manager or Contract Manager to complete monthly and other reporting.

**What you'll need to succeed**

***
- Prior experience within a trade service or facilities management environment
- Management of service technicians and/or subcontractors in the field
- Customer service skills
- Planning ability - Ability to prioritise workload
- Effective communication skills
- Strong administration and data entry experience

**What you need to do now**

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. #2727081

  • Administrator

    6 days ago

    Auckland City, New Zealand Cultivate Full time

    **Cultivate** **Administrator**: **Auckland, Auckland City** $28 - $32 Hourly $30-$32 an hour plus holiday pay - paid weekly. Fixed Term/Temporary - **13th Jan start - lock in a 6-8 week assignment**: - **Auckland CBD based - easy to all public transport options**: - **If you have legal experience/legal studies - this could be the temp role for...

  • Administrators

    2 days ago

    Auckland City, New Zealand Madison Recruitment Full time

    Multiple upcoming temporary assignments! Working closely with large government organisations, we are looking for accurate and efficient administrators to join busy teams in the coming weeks. - Mainly Auckland Central + South Auckland - Full-time opportunities - Gain experience in a wide range of industries and meet great people along the way. - Short term...

  • Administrator

    1 week ago

    Auckland City, New Zealand H2R Consulting Full time

    **Location**: Auckland Type: Contract or Temp Reference: 796952 Utilise your strong administration background to support the efficient running of a leading law firm. - Temp opportunity for 6 months - Starting ASAP - Auckland CBD location **About the company** Our client is one of New Zealand’s longest established and most respected law firms. They have...

  • Administrator

    7 days ago

    Auckland City, New Zealand Linfox Full time

    Job no: 493710 Work type: Permanent - Full-time **Location**: Auckland, New Zealand Categories: Administration/Clerical Mō te Mātou | About Us: Linfox is a leader in logistics and supply chain solutions, dedicated to delivering excellence and building strong relationships. Our core values of Loyalty, Integrity, Fairness, and Trust guide everything we do....

  • Administrator

    3 days ago

    Auckland City, New Zealand Madison Recruitment Full time

    My client is an esteemed architecture and urbanism practice that specializes in designing places and spaces that are attuned to their communities, context, and culture. They strongly believe in the power of integrated design, bringing together various elements to create cohesive and harmonious environments. With a focus on creating inspiring and enduring...

  • Administrator

    1 week ago

    Auckland City, New Zealand Auckland Council Full time

    **Grow your administration skills**: - **Caring & supportive team culture located in the central library**: - **Fixed Term until March 2025** **He angitūtanga: The opportunity** At Auckland Council, our Shared Support Services team provide outstanding administration and business support services to many business units across the organisation. We have a...

  • Administrator

    2 weeks ago

    Auckland City, New Zealand Te Wānanga o Aotearoa Full time

    **Kaiwhakarite |** Administrator **Permanent |** Full-time (Mon - Fri, 10:30 am - 7:00 pm) **Waitākere Campus | **Henderson **Job Reference | **23DIHU048 Te Wānanga o Aotearoa is one of New Zealand's largest tertiary education providers offering a comprehensive range of certificate to degree level qualifications to New Zealanders of all ages and walks...

  • Administrator

    3 days ago

    Auckland City, New Zealand Te Wānanga o Aotearoa Full time

    **Kaiwhakarite |** Administrator **Permanent |** Full-time (37.5 hours per week) **Two positions available **| Mon - Fri, 8:30 am - 5:00 pm & 10:30 am - 7:00 pm **Manukau Campus | **Māngere **Job Reference | **23AIHU052 Te Wānanga o Aotearoa is one of New Zealand's largest tertiary education providers offering a comprehensive range of certificate to...

  • Administrator

    1 week ago

    Auckland City, New Zealand The Creative Store Full time

    Are you a highly organised administrator looking for a career in the real estate sector and love to join a high-performing team in East Auckland, providing support for a key member of staff with the single-minded goal of increasing efficiency, revenue and overall performance? Our client is located in Botany, Auckland - working in a positive and upbeat...

  • Administrator

    2 days ago

    Auckland City, New Zealand Fletcher Building Full time

    **General Information**: **Job Type** Fixed Term **Category** Administration **Business** Higgins **Location** Auckland **Job Reference** 39032 **Posted Date** 22-Jan-2025 **Closing Date** 20-Feb-2025 **Description**: - We have an opportunity for an experienced administrator to join the Higgins team on a fixed term contract until December...