Office Assistant

Company Description

At TheMarket, we are passionate about the brands and merchants that we work with, selecting authentic alignments to tell great stories via our various marketing channels. Whether it’s search, display, affiliates, retargeting or social; targeting awareness, consideration or purchase intents; on mobile, app, desktop or tablet - we strive to create always on-brand and engaging marketing communications for all our personas.

Learn more about TheMarket from its CEO, Justus Wilde in the following video.

**Job Description**:
Position Objective

This position sits in the Finance team which incorporates the support services of the business. This position assists the Office Manager to make sure that the office environment supports the wellbeing of the team. We want to provide an environment where the team have access to the systems, information, and equipment they need to perform their jobs well. We want the physical spaces in the office to promote a healthy working environment that helps to drive our leadership principles and that the support we provide helps to promote a great working environment where we recognize and celebrate success.

Goals
- To have a welcoming office environment, which is clean and functional.
- For supplies to be available to the team before they need them
- To help with the flow of information from management to the team
- To promote a safe working environment.
- To help recognize and celebrate success
- To make the office a fun place to work
- To support the management team to be successful

Key areas of Responsibilities
- Office Tidiness: checking all areas of the office daily to make sure that they have been left tidy (such as papers removed from meeting rooms, HDMI cables are present), especially making sure the reception area is inviting to guests. Review to make sure the cleaners have done their jobs correctly, cleaning up if something is missed.
- TV’s: ensure the TV’s in the office are turned on and displaying correctly.
- Office Supplies: weekly / monthly countdown and stationery orders completed to ensure we always have the supplies we need.
- Inwards goods: check in of couriered and mail items, make sure these are moved out of the reception area.
- Health & Safety: log any incidents, check first aid kits regularly, be part of fire safety team, provide first aid.
- Onboarding: help with the tasks to onboard new team members, such as setting up their workspace.
- Exiting: ensure all equipment is returned and access is revoked when a team member leaves.
- Meeting Actions: follow up meeting actions and close out before fortnightly OLT and LT meetings.
- Meeting Agenda: Setup the OLT meeting agenda fortnightly.
- Huddle: setup and pack-up the surface hub for huddle, add and remove team members to the invite. Load Huddle onto staff wiki.
- Birthdays: shout outs on teams, birthday cakes at huddle.
- Event Co-ordination: assist with staff events as required, tasks such as ordering supplies, setup, pack of event, helping move furniture to setup, setting up Christmas decorations etc.
- Access cards: manage the access card register.
- Accounts inbox: filing and forwarding of invoices to other teams.
- Daily Sporcle: add a daily quiz to teams channel.
- Office Manager Backup: be available to the team to answer questions and meet with contractors when the office manager is not available.
- Projects: admin support for projects as required.
- Admin support requests: various tasks will be filtered by the office manager.
- Flowers for team members for events such as new baby.
- Office Reorganisation: helping to make minor adjustments to layout, such as moving desks or cabinets

**Qualifications**:
Key Skills, Experience & Behaviours
- Entry level role, but previous admin experience desired
- Strong written and verbal communication skills
- Strong keyboard skills
- Experience with Word, Excel, PowerPoint, Teams desired
- Great attention to detail and accuracy of work
- Flexible and adaptable - working under pressure
- Good at multitasking
- Not afraid to jump in and help-out when needed
- Happy to do some manual work (moving boxes, office equipment etc)
- First aid certificate (or willing to get one)
- Enthusiastic team player
- A desire to make people happy

Additional Information**
Why work for us?**
- Work within an agile team developing new exciting features in e-commerce, driving convenience for millions of kiwi shoppers
- Be a part of a supportive team, who are invested in the each other succeeding
- Be encouraged to grow and take on more responsibilities to improve and advance in your career path
- Get dedicated time and training resources for professional development, and support to grow in your areas of interest

Our company culture is laid back but energised with a group of innovative and driven people that are focused on creating the next frontier for retail in New Zealand.
**The right type of person for this role**
- Approaches challenges with an open mindse