Administrator

5 days ago

Auckland City, New Zealand SGS Full time

Company Description

SGS is the world's leading inspection, verification, testing and certification company. Our independent services add significant value to our customers’ operations. 94,000 Employees. 2,600 Office and Labs.

**Job Description**:
To coordinate and provide technical admin support to all facets of the Non
- Destructive Testing Services business in NZ to achieve business objectives. Primary focus of the role would be to provide support to the technical team.
- Review and improve existing business forms and templates Maintain / Continuous improvement of Insite - Access based Job Management System
- Process timesheets and importing into Job Management System
- To create Reports and/or Queries in NDT DBMS as required
- Maintain inspector/technician training files in line with SGS procedures
- Manage and maintain office supplies and equipment
- Organize and coordinate travel arrangements as required
- Attend monthly Business System meetings
- Monthly review of client databases to ensure timeliness of audit schedules
- Provide advice and assistance with branch administration queries, on time and accurately
- Responsible for account management function as agreed with branch managers
- Coordinate all activities to ensure all relevant financial processing is conducted accurately including client invoicing to meet the requirements of the financial calendar and be consistent with SGS policies
- Review monthly Oracle summaries and advise branch managers of any inaccuracies particularly with regard to purchase and sales inputs
- Maintain effective control of client debtor days using the Aged Invoice report to initiate follow up actions
- Maintain effective communication links between staff and SGS Management

**Qualifications**:

- A minimum of three years’ experience in administration role
- Intermediate to advanced level using Microsoft Office Suite
- New Zealand Driver Licence
- A high degree of organization, time management and attention to detail is required
- Able to demonstrate initiative, be proactive and implement change if necessary

Additional Information

This is a good opportunity to work with other NDT team members and interact with specialists and clients.

Workers in these roles need to be vaccinated for Covid-19 due to customer requirements and health and safety assessment along with providing their Covid-19 vaccination pass.

**Applicants for this position should have NZ residency or a valid New Zealand work visa.

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