Receptionist/administrator

6 days ago

Christchurch, New Zealand Health New Zealand - Te Whatu Ora Full time

**Christchurch - Christchurch Health Campus - Maintenance & Engineering Department**:

- ** Permanent full time working 40 hours per week Monday to Friday**

Health New Zealand is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.
**About the role**

Health NZ Waitaha Canterbury - s Maintenance and Engineering (M&E) Department are the passionate and dedicated people who maintain, repair and monitor the buildings, technology and systems that help keep our hospitals running. They are looking for an administrator to join their busy team and manage their front of house.

The role would suit someone with the ability to quickly assess information and respond confidently and effectively in all situations. A wealth of customer service and administration experience, combined with a proven track record of working proactively and collaboratively in fast-paced environments, is required.

As part of the Administration and Clerical Pay Equity Claim settlement this role has been mapped to National Band 4/Profile 4

For further information about the administration and clerical pay equity settlement please follow the link below:
PSA National Health Administration Collective Agreement - FINAL (tewhatuora.govt.nz)

**In this role, your main responsibilities are to**:

- greet and assist visitors
- triage maintenance requests
- assist contractors to sign in and providing appropriate site access
- administer the high-risk permit to work system
- enter leave, overtime, on call schedules and callbacks in our workforce management software
- order stationery and kitchen supplies
- assist with purchasing goods and services

**About you**

**Skills and experience**

**Essential**:

- Excellent customer service skills - people focussed
- Demonstrated perceptiveness and a proactive approach in an administrator role
- Excellent organisational, time management and problem-solving skills
- Able to achieve high levels of accuracy and maintain attention to detail
- Able to meet deadlines and work unsupervised
- Capable of managing and coordinating a range of different inputs to achieve the agreed outputs
- A team player
- Intermediate to advanced user in the Microsoft suite of products e.g. Word, Outlook, Excel
- Excellent keyboard skills (50 - 70 wpm)
- Able to work both independently and collaboratively as part of a team

**Desirable**:

- Experience in a facilities environment

**Working at Health New Zealand**

**How to Apply

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