Administrator

1 week ago

Auckland City, New Zealand Vialto Partners Full time

Company Description

Welcome We’re glad you’re here.

When people work across country borders, it supercharges careers, it unlocks business potential and brings everyone closer together. Global mobility unlocks human growth. Big statement we know. But that’s what drives us and that’s the difference we help to make.

At Vialto Partners we bring together the individuals, ideas and technology to support and propel global workforces. People are our business.

A little about us...we are a relatively new organisation with a legacy of more than 50 years in the industry as part of the Big 4. But times have changed and we have big plans. We decided to create the only truly global company focusing on organisations and their global workforce. Benefiting not only the organisations that we help, but our employees as well.

Our team of over 6,000 specialists globally partner with organisations to help them manage the complex tax, immigration, planning, administrative and strategic aspects of deploying an international workforce. We help our clients meet their people and business aspirations.

**Job Description**:
We’re a team of licensed immigration advisors who work alongside our clients and build long lasting relationships that create value. As an Associate you will specialise in providing New Zealand and global companies with immigration advice and assistance. Here you will:

- Join an environment where you can bring your authentic self to work.
- Receive coaching to grow, develop and fast track your career.
- Have unrivaled access to local and global industry expertise.

Your day to day responsibilities will be varied, and may include:
1. Tax Administration includes: Attention to detail
- adding and removal of clients to/from agency
- filing tax returns through system once signed and approved by Director for filing
- Receiving IR correspondence and forwarding relevant client team and filing in m-files
- liaising with account manager - point of contact
- sharing provisional tax reminder client lists
- setting up of new clients on XPM
- reconciliation of IR agency listing to XPM

2. Finalisation of client deliverables

3. Invoicing
- WIP management - pull monthly WIP reports and share with the team
- Monitor unbilled WIP balances

4. Debtor monitoring and collection communications

5. New client Salesforce, risk and code set up - we are not fully aware of how this process will

work and how our data will integrate into the SAP system

6. Accounts payable approval and coding

7. Expenses reimbursements

8. Compiling fee quote requests and drafting responses for review.

9. Adding local clients onto Tiger.

10. General office matters, supplies and various comms with landlord facilities team etc

11. Organise team meetings and events

12. Complete risk management checks for clients, including:

- Anti-Money Laundering (AML) certificates
- Drafting Engagement Letters for local clients and liaise with the relevant team / approvers, to ensure risk is approved in a timely manner

13. Authorisation lists - Ensuring there is an agreed authorisation list for all engagements at the beginning of the tax year and liasing with coordination teams when appropriate. This includes providing info to the coordination teams about TQ release, etc

**Qualifications**:
Attention to detail

Methodical and logical

Good time management skills

Personable as dealing with different team members

Word, powerpoint, ability to use excel/google sheets

Proactive and engaging

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