Programme Administrator

Lotto NZ is committed to providing safe gaming experiences that allow New Zealanders to play and win while contributing to local communities. As a Programme Coordinator, you'll play a crucial role in supporting the delivery of our transformation programme.

**Role Overview**:
The Programme Administrator collaborates closely with the Programme Manager and project managers to ensure programme objectives are met. You'll handle essential tasks related to administration, documentation, communication, reporting, and collaboration.

**Key Responsibilities**:

- ** Office Management**:Ensure efficient use of office space including management of desk assignments. Work collaboratively with the team to continuously enhance look & feel of the office. Oversee the procurement and maintenance of office equipment (coordinate with the LNZ Office Manager). Monitor and manage office stationery and supplies to ensure continuous availability for the team.
- **Project Governance Forums Coordination**:Schedule and administer governance forums, such as project steering committees, working groups, and workshops. Send agenda, capture minutes, track action items to ensure follow-up and completion.
- **Project Support**:Collaborate with project managers to collate status reports, draft presentations, and other project collateral such as memos. Occasionally, you may be tasked to work on small work packages as part of a larger workstreams.
- **Onboarding and Systems Access Management**:Manage end-to-end onboarding process for new team members including access to LNZ systems and collaborations sites.
- **Document management '**Administer the Programme SharePoint sites. Ensure up to date record keeping for all project documentation including templates, contracts, agreements, and correspondences. Manage access permissions for sensitive documents.
- **Events and Workshop planning**:Organise All-Hands events and Checkpoint celebrations.Collaborate with the team social committee in organising fun activities and social events for the office. Coordinate logistics for workshops, working group sessions and other programme events including managing attendee lists and comms, preparing of agenda and event timelines, ordering catering etc.

**A bit about you**:
**Team Player**: You'll work well with others and keep things confidential.

**Know the Ropes**: Understand the programme's focus and where our organisation is headed.

**Master of Docs**: You're great at organising, storing, and finding information.

**Problem-Solver**: Spot issues, risks, and opportunities like a pro.

**People Skills**: Build rapport, listen, present, and write effectively.

**Numbers Wizard**: Handle basic finance tasks like budgeting and forecasting.

**Adaptable Champ**: Roll with changes in programme requirements.

**Tech-Savvy**: Comfortable with Word, Outlook, Excel, and bonus points if you've used Confluence.

**Communication Pro**: Excellent written and spoken skills.

**Time Management Guru**: Juggle priorities in a complex work environment.

**Customer-Centric**: Deliver top-notch service.

**Attention to Detail**: Accuracy is your middle name.

**Experience We'd Love**:
**Admin Extraordinaire**: Previous experience in executive or project administration.

**Event Enthusiast**: Familiarity with project management and event planning.

**Tech Whiz**: Proficient in tools like Microsoft Project, SharePoint, or Teams.

**Certified Pro**: Project Management certification (if you've got it).

**Qualifications**:
A relevant tertiary degree is a bonus, but not a must-have.