Purchasing and Payments Advisor

4 days ago


Wellington City, New Zealand New Zealand Government Full time

**Type**: Fixed Term for 12 monthsHours: Full timeLocation: WellingtonBusiness Group: FinanceBranch: Organisational Capability an'd ServicesSalary: $49,317 - $66,723
Purchasing & Payables Advisor/s
We are looking for an experienced accounts payable/purchasing officers (one for fixed term for 12 months and one for fixed term for six months) to provide efficient, effective, and responsive accounts payable processing services. This is a fantastic opportunity to work in a supportive, team focused environment.

**You will be responsible for**:

- Accurately prepare invoices and credits for entry and payment
- Data entry of local and overseas supply invoices, process manual payments and match to invoice
- Manage the Accounts payable Inbox efficiently and deal with enquiries on a timely basis.
- Process sensitive invoices, investigate and resolve invoice errors on a timely basis.
- Processing of invoice interface files
- Manage the invoice scanning process, including resolving scan quality issues to ensure completeness of processing.
- Process payment runs and arrange overseas payments, performing supplier account reconciliations and maintaining accounts payable files and records.
- Create purchase orders and resolve purchase order queries
- Process expense claims and resolve associated queries

**We need someone who has**:

- Proven experience in providing efficient and effective accounts receivable services to a team, preferably within the public sector.
- Prior experience building and maintaining strong and effective working relationships.
- Demonstrated experience managing high volumes of work within tight time frames, to required quality standards.
- Proficiency in working with financial information.
- Basic knowledge of planning and reporting processes
- Possess judgment, tact, confidentiality, and integrity when dealing with sensitive issues.
- Excellent communication skills, both written and verbal.
- Business Administration Diploma (or similar) or equivalent work experience



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