Workplace Delivery and Equipment Coordinator

The Civil Aviation Authority and the Aviation Security Service offer distinctively different career opportunities and embrace diverse talent. All jobs at the Authority contribute to ensuring safe and secure skies to help New Zealand fly.

The Civil Aviation Authority is the regulatory arm of our organisation and the Aviation Security Service is the nationwide provider for aviation security.
- Coordinate all stages of the project lifecycle and provide essential administrative support.
- Enjoy great benefits including 4% KiwiSaver + discounted life, health income insurance.
- Permanent | Wellington CBD - Asteron | $72,593 - $88,705

**By joining us, you will be part of a team where meaningful work, collaboration and innovation come together to help keep New Zealand's skies safe and secure.**

At the Civil Aviation Authority of New Zealand, we are constantly evolving to meet the demands of a changing environment and the aviation industry.

Recent legislative changes, along with an organisational realignment, have opened exciting new opportunities across the organisation. These changes are part of a broader effort to better position our teams for the future by enabling us to be more collaborative, efficient and effective in everything we do.

As we step confidently into our role as a modern regulator, we are embracing intelligence-led, risk-based approaches that help us make a real difference for our people and the communities we serve - with a strong value-for-money ethos. We're also committed to enabling aviation participants to support economic growth in New Zealand's aviation sector.

**About the role**

As the Coordinator, Workplace Delivery and Equipment at the Civil Aviation Authority (CAA), you'll support the Workplace team to deliver effective, efficient, and well-managed workplace operations. This dynamic role involves planning and coordinating the movement and setup of equipment across our workplaces, ensuring mínimal disruption and efficient service delivery. You'll also support project lifecycles, assist with procurement activities, asset tracking, vendor engagement, and the preparation of business documentation. Travel and meeting arrangements may also be required to support team operations. Your strong organisational skills and attention to detail will help keep things running smoothly across our workplace functions.

**What You'll Bring**

You'll bring proven experience in administrative and coordination support, with the ability to manage competing priorities in a fast-paced environment. You'll be confident working with systems to maintain accurate records, support reporting and analysis, and ensure day-to-day processes run efficiently. Your collaborative approach and proactive mindset will help you build effective relationships across teams and with external suppliers, contributing to the overall success of our workplace delivery.

To be successful in this role, you'll need to show:

- Strong attention to detail and experience maintaining accurate records across document management and asset tracking systems.
- Demonstrated experience supporting either projects or procurement activities, including contractor coordination, documentation, and understanding of procurement processes.
- Analytical skills to support reporting requirements, including data reconciliation, identifying trends, and contributing to ongoing contract performance monitoring.
- Excellent interpersonal and relationship management skills, with the ability to engage confidently with suppliers and internal teams.
- Flexibility to provide cross-team support and effectively manage competing priorities in a dynamic and fast-paced environment.
- Proficient in Microsoft Office suite
- Proven ability to manage a range of administrative tasks, including booking travel, scheduling meetings, processing invoices, and preparing documentation with a high level of accuracy and efficiency

**About Us**

Our Values - **Professionalism**, **Respect**, **Integrity**, **Transparency**, and **Collaboration** - represent the standards of behaviour we uphold and guide how we work at the Authority. We embrace diversity and are committed to providing an inclusive environment where our people feel respected, safe, and valued for their unique contributions. We recognise that our people drive our success.

We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Therefore, please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you.

**Applications Close: Sunday 13th July 2025.