Business Administrator

3 days ago

New Zealand Methanex Corporation Full time

**Position Summary**:Provide confidential secretarial, administrative and organisational support to the Finance, IT and Commercial Departments and Department Directors.

**Position Responsibilities**:

- Prepare, actively participate in and maintain accurate records of Department meetings and communications.
- Manage Finance, IT and Commercial department calendars to assist with workload/workflow as required including liaison with internal/external stakeholders to ensure a high quality of time management.
- Coordinate meetings, events, and external visitors to the departments, ensuring all logístical requirements are met.
- Coordinate and manage travel bookings, arrangements, itineraries, and schedules during travel time and provide support to the Methanex NZ business as the Travel Portal super user.
- Maintain Finance, IT and Commercial data in relevant information systems to ensure records are current.
- Administer invoices, expenses claims and company credit card expenses for the Finance, IT and Commercial departments.
- Coordinate the review and update of Procedures.
- Coordinate administrative requirements including stationery supply, team functions and on boarding of new employees and contractors.
- Input payroll data into the payroll system and follow up with HR and/or Payroll on any queries.
- Assist the IT Business Relationship Manager, NZ with procurement and fixed cost management.
- Provide support to Methanex business as the Flexipurchase super user and work with BNZ contacts to ensure Flexipurchase systems are rectified in a timely manner.
- Prepare and circulate monthly Management Team packs and Directors Meeting reporting within agreed deadlines, working with all contributors to ensure timely delivery of submissions.
- Provide reception back up as required.
- Adhere to appropriate standards and guidelines, ensuring all work complies with relevant legislation and regulatory requirements.
- Build strong relationships with key internal stakeholders to increase business understanding and role efficiency.
- Prepare and maintain Sarbanes Oxley narratives for all activities relevant to this position.

**Position Qualifications**:**Qualifications**
- NCEA or equivalent

**Experience and Skills**
- Previous experience in an administration position of high responsibility
- Excellent Communication skills - written and verbal
- Ability to work autonomously and manage own time

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