Administration Officer Casual Relief

**JOB DESCRIPTION**

**Name of employee**:
**Job title**: Student Administration Officer - casual

**Directly responsible to**: Principal

**Relating to**: Internal: Principal, Executive officer,
Administrative Staff, Teachers, and Students
External: parents and Visitors

**Purpose**: Responsible for the student reception area and
assisting with administration for students, parents
and staff***

**Hours** : 8.30am - 3.30pm, casual basis to cover when
permanently appointed staff are away

**Remuneration **:Support Staff in Schools Collective Agreement,
Grade B

**Personal Qualities**
- Member of local Christian church (or intending to be)
- Warm, positive and friendly demeanour
- Aspiring to the school’s values of Respect, Integrity, Kindness, Diligence and
- Humility before God
- Able to work flexibly as part of a team
- Enjoys working together with others and having people interactions
- Highly organised and tidy
- Competent with modern IT use
- Comfortable with taking direction, but able to act with initiative and autonomy
- Able to keep confidential with private information
- Quick learner
- Competent, and accurate, with data entry and cash handling
- A background in administration would be an advantage
- Likes children
- Loyal to the school

**Key Performances**

Never Sometimes Often Always

**1. Responsibility for Character**

a. The Special Character of the school is upheld
and maintained

b. The Code of Conduct is understood and
abided by

c. All personal and confidential information is
held strictly in confidence

d. A high standard of professionalism is
maintained, including one’s own appearance

**2. Effective, timely communication**

e. Parents, students, visitors and staff are
warmly welcomed to the school

f. Assist with student enquiries

g. Taking messages and passing them on at an
appropriate time and manner to applicable
staff members and children

the appropriate person for action in a timely
manner

i. Outgoing letters are posted daily

j. Reception tasks including telephone calls are
conducted in an efficient and friendly manner

k. Fulfil miscellaneous tasks as requested by
teaching staff

**3. Sound financial management**

l. EFTPOS / Cash handling associated with
students

m. Assisting with accounts payable on Xero

**4. Effective general office management**

n. Efficient and tidy filing systems established
and maintained

o. Ensure the office is staffed and tidy at all times

p. Word processing is completed accurately and
in a timely manner

q. Carry out any photocopying as required

r. Develop and document office systems in
liaison with the principal

s. Maintain a neat and orderly administration
environment

t. Maintain office security

**5. Student Management Systems**

u. Enter and update student data into KAMAR
and ENROL after enrolment in a timely fashion

**6. Books and Asset Register**

v. Accession all Teacher Resources

w. Create and Maintain Schoolwide Asset
register

**7. Uniform**

x. Order and sell minor uniform items e.g caps /
bucket hats

y. Liaise with NZ Uniforms Ltd together with
Exec Officer around moving uniform from
onsite to external provider

z. Finalise final uniform products being sourced
and made by NZ Uniforms

**8. Sickbay**

aa. Supervise sick bay:

- Keep first aid certificate current
- Attend to children
- Contact parents as necessary
- Record incidents of injury or illness of

students
- Be responsible for maintaining all

supplies
- Be familiar with and observe all health

and safety requirements
- Staff accident register kept - principal

and executive officer advised of any
staff injury
- Together with Office Admin, purchase

and Maintain First Aid Supplies in the
sick bay

**9. Attendance Officer**

bb. Responsible for ensuring attendance records
are up to date and accurate. Ensure each
child is accounted for each day and liaise with
teachers and parents to ensure this.

cc. Follow up incomplete rolls with Teachers each
day

dd. Liaise with the deputy principal, assistant
principal and Primary Team Leaders regarding
attendance trends or information necessary to
ensure the safety and learning of all students
on site.

ee. Prepare letters from the Principal for families
taking time off school.

ff. Prepare truancy letters

**10. Staff Timesheets and Leave Forms**

gg. Prepare timesheets for relievers and leave
forms for staff using StaffSync and KAMAR

hh. Track Relievers on StaffSync for compliance
All details supplied are verified as correct,
Teacher Registration is up to date, Physical

Restraint Module completed and evidence
supplied, ID verification. Work alongside APs
to complete this

**11. Vehicle Booking Manager**

ii. Bookings of school vehicles for staff members
and bookings of buses through UzaBus***

**12. My Kindo**

jj. Load items into MyKindo

kk. Maintain items in MyKindo e.g. historic items

**13. Actively participate and promote a strong**
**sense of unity and partnership with the staff**

ll. Foster a positive working, coop